Project Coordinator/Administrator - College of Engineering - Engineering Research Accelerator

Carnegie Mellon University • Pittsburgh, PA

11d

About The Position

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here! The Engineering Research Accelerator (ERA) bolsters the College’s initiatives to enhance our presence and influence in both national and international research forums. This enables us to effectively share our insights and discoveries on emerging issues. We establish strong industry connections and seek new partnerships to collaboratively develop solutions to wide-ranging problems. These solutions have the potential to generate economic value through innovative products that are useful, usable, and desirable in the marketplace. The Engineering Research Accelerator is seeking a highly motivated and proactive professional who thrives in a dynamic environment, excels at multitasking, and is enthusiastic about joining our team. The Project Coordinator will provide comprehensive coordination and management support—both administrative and operational—for research programs and initiatives within the College that are facilitated by the Engineering Research Accelerator. This role supports the Associate Dean of Research, faculty, and the Director of Research Initiatives by managing project logistics, communication, and execution across internal and external collaborators. The position may involve working on multiple projects with faculty and staff across the College, often with shifting priorities, timelines, scopes, and activities. Project assignments are flexible and based on evolving needs. This position regularly handles sensitive matters and requires maintaining strict confidentiality and discretion. This position will also require adaptability and openness to change as the department and organization evolve.

Requirements

• Bachelor’s Degree or advanced degree in STEM required; Masters/MS degree in STEM preferable.
• Three (3) to five (5) years’ project management and relevant work experience required.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
• Successful background check

Nice To Haves

• Clinical Trials experience is a plus.

Responsibilities

• Research Program Administration: Assist the Principal Investigator or Project Manager/Director with timeline and resource management to ensure timely delivery of artifacts and ensure that the project meets the performance goals and milestones. Work on slides and deliverables with relevant technical personnel. Projects might include but are not limited to data collection, analysis, and dissemination. Maintain program websites and draft effective communications with project personnel, campus community, and external stakeholders including sponsors. Serves as the point of contact with sponsors when required of position. Collect and track project updates from research teams and emerging initiatives. Facilitate project documentation in digital forms (e.g. spreadsheets, databases, and project management software and collaboration tools). Maintain a repository/catalog of research outputs. Tracks and supports research compliance requirements on supported awards including human subjects (IRB) and animal (IACUC) protocols, clinical trials, export controls, and other compliance related requirements. Program support may include supporting calls for projects by creating online submission forms, assisting with coordinating web presence for specific programs, and point of contact for submissions, initial reviews and compilation for reviewers. Assist with the development of award or project related policies and procedures Support coordination of shared resources and facilities as needed by project teams
• Meetings & Events - Coordination and Communications: Provide assistance to program activities and coordinates key meetings and events for the senior project personnel. Arrange and attend essential project meetings, take meeting notes, distribute and archive notes along with ensuring that action items are clearly communicated to responsible parties Organize events and meetings with faculty, students, industry or government partners, and external collaborators. Extensive Calendar Management for all supported projects. Assist with planning and execution of symposiums, workshops, proposal meetings, and public events. Activities include managing logistics such as securing space, arranging catering, facilitating visitor’s travel, and setting the agenda. Ensure seamless coordination between research initiatives and internal administrative processes
• Administrative & Financial Tracking: Administrative & Financial Tracking Facilitate agreements processing and administrative processes along with the research administration team at the Engineering Research Accelerator Support financial tracking for grant and project budgets along with the Research Administration team/Post Award Financial POC. Help maintain personnel documentation for supported program portfolios

Benefits

• Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions.
• Unlock your potential with tuition benefits
• take well-deserved breaks with ample paid time off and observed holidays
• rest easy with life and accidental death and disability insurance.
• Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access , and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees