Project Controls Administrator

OHM•Nashville, TN

50d

About The Position

As a Project Controls Administrator, you will ensure the accuracy and efficiency of project billing by collaborating with project managers and the finance team to maintain billing structures, prepare and submit invoices, and manage documentation. You'll assist in ERP system setup and maintenance, coordinate with clients and subconsultants, and support project managers with budgeting and change order documentation.

Requirements

High School Diploma required; Associate's degree in Accounting, Finance, or Business preferred.
Minimum of 2 years of experience with project setup, maintenance, and billing in an ERP system.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Solid understanding of fundamental accounting principles.
Strong communication skills for effectively collaborating with technical teams across multiple locations.
Exceptional analytical and problem-solving abilities.

Nice To Haves

Experience in the engineering, planning, or construction industry preferred.

Responsibilities

Collaborate with the finance team to ensure timely and accurate processing of billing invoices.
Assist in establishing invoicing procedures and support ERP system setup, maintenance, and closeout.
Coordinate with clients to provide necessary backup documentation for invoice payments.
Understand various billing methods and the complexities associated with different project types.
Coordinate subconsultant invoices for accurate client billing.
Assist project managers in effectively managing project budgets.
Support project managers and administrative staff in preparing and securing documentation for change orders.