Project Compliance & Payment Specialist

O'Reilly Auto Parts•Headquarters, KY

About The Position

Responsible for the review and payment approval of General Contractor payment applications for the development of new, relocation, renovation and remodel projects. Ensure compliance to the construction contract, receipt and review of material testing reports, coordinate project reimbursements, bond releases, complete and issue final cost report. ESSENTIAL JOB FUNCTIONS Audit General Contractor payment applications and verify receipt of all contractual and/or government required documents. Review contract documents submitted through Lucernex workflow for accuracy and completeness including fully executed building permit from governing authority, certificate of Insurance showing proper coverage amounts and dates, completed subcontractor list including trades completed by the General Contractor, Hazardous Material disposal documentation, order information for HVAC, Electrical, Energy Management and materials supplied by O’Reilly, etc. Compare schedule of values for current payment application to the progress of work completed as shown in the weekly field reports submitted by the General Contractor. Work with Construction team to resolve any questionable amounts. Enter payment information into Lucernex budget tracking and ensure all divisions of work are within the approved amounts, including approved change orders. Process miscellaneous invoices received for store construction projects. Review submitted lien waiver documents for completeness and to ensure compliance with state requirements. Complete and record Notice of Commencement or Notice of Completion documents as required by each state. Work with Legal team to resolve any recorded liens or other legal notices received during the course of a project. Utilize information available in Lucernex including site plan, legal description, tax parcel number, and permitting information to determine appropriate governing authority. Research site on Google Earth making note of adjacent buildings/business and street names. Verify address assigned by governing authority to confirm accuracy. Distribute address assignment information to appropriate groups. Address verification requests are received from multiple sources throughout the company and must be thoroughly investigated and resolved as quickly as possible using process/steps similar to address assignment. Track receipt of soil and concrete testing results to ensure compliance with specification. Review received soil compaction/proof-roll reports and 7-day/28-day concrete strength testing to ensure compliance with specifications. Work with Construction team to resolve any questionable results. Submit stressing records to structural engineer for review and approval when applicable. Review property lease and purchase information to identify opportunities for cost sharing and reimbursement. Coordinate with Construction team to collect cost documents from General Contractor Coordinate with Property Management team to collect monies owed. At project completion perform complete audit of all invoices, change orders, lease amendments and other government documents to identify any potential duplicate payments, reimbursable deposits or any other cost recovery opportunity. Utilizing Lawson project activity query and Lucernex budget tracking reports reconcile construction expenses and investigate/resolve any discrepancies. Prepare final project cost report and issue to Finance team.

Requirements

High school diploma or equivalent
2+ years of general office experience
Ability to work independently as well as in a team environment
Excellent verbal and written communication skills
Strong research skills, including the ability to obtain research from multiple sources, conduct valid Internet research, investigate and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions.
Ability to use relevant information and individual judgement to ensure processes comply with laws, regulations or standards
Possesses superior attention to detail in order to spot inconsistencies in contracts
Reading comprehension to interpret and apply policies, procedures and agreements
Critical thinking skills are a must, as is creative problem solving and time management.
Proficiency with Microsoft Office products including Word and Excel
Great attention to detail and organizational skills

Nice To Haves

Basic math proficiency
5+ years of general office or banking experience

Responsibilities

Audit General Contractor payment applications and verify receipt of all contractual and/or government required documents.
Review contract documents submitted through Lucernex workflow for accuracy and completeness including fully executed building permit from governing authority, certificate of Insurance showing proper coverage amounts and dates, completed subcontractor list including trades completed by the General Contractor, Hazardous Material disposal documentation, order information for HVAC, Electrical, Energy Management and materials supplied by O’Reilly, etc.
Compare schedule of values for current payment application to the progress of work completed as shown in the weekly field reports submitted by the General Contractor.
Work with Construction team to resolve any questionable amounts.
Enter payment information into Lucernex budget tracking and ensure all divisions of work are within the approved amounts, including approved change orders.
Process miscellaneous invoices received for store construction projects.
Review submitted lien waiver documents for completeness and to ensure compliance with state requirements.
Complete and record Notice of Commencement or Notice of Completion documents as required by each state.
Work with Legal team to resolve any recorded liens or other legal notices received during the course of a project.
Utilize information available in Lucernex including site plan, legal description, tax parcel number, and permitting information to determine appropriate governing authority.
Research site on Google Earth making note of adjacent buildings/business and street names.
Verify address assigned by governing authority to confirm accuracy.
Distribute address assignment information to appropriate groups.
Track receipt of soil and concrete testing results to ensure compliance with specification.
Review received soil compaction/proof-roll reports and 7-day/28-day concrete strength testing to ensure compliance with specifications.
Work with Construction team to resolve any questionable results.
Submit stressing records to structural engineer for review and approval when applicable.
Review property lease and purchase information to identify opportunities for cost sharing and reimbursement.
Coordinate with Construction team to collect cost documents from General Contractor Coordinate with Property Management team to collect monies owed.
At project completion perform complete audit of all invoices, change orders, lease amendments and other government documents to identify any potential duplicate payments, reimbursable deposits or any other cost recovery opportunity.
Utilizing Lawson project activity query and Lucernex budget tracking reports reconcile construction expenses and investigate/resolve any discrepancies.
Prepare final project cost report and issue to Finance team.

Benefits

Competitive Wages & Paid Time Off
Stock Purchase Plan & 401k with Employer Contributions Starting Day One
Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
Team Member Health/Wellbeing Programs
Tuition Educational Assistance Programs
Opportunities for Career Growth

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