Project Billing Specialist
About The Position
At Lovegreen Industrial Services, our purpose is simple: keep industry running. We do that by partnering with manufacturers and delivering reliable, high-quality millwright services when and where they need them. We’re a Minnesota-born company with roots going back to 1948, and while we started small, today we support customers across the United States. No matter where we’re working, we bring the same hands-on approach, problem-solving mindset, and pride in doing the job right. Our Opportunity At Lovegreen Industrial Services, our projects move fast, and so does our billing. We’re looking for a Project Billing Specialist who doesn’t just send invoices, but owns the entire billing lifecycle. This role is critical to keeping revenue predictable, minimizing unbilled exposure, and ensuring our customers receive accurate, well-supported invoices every time. You’ll work closely with Project Managers, Estimators, and Field Leadership to drive billing readiness and eliminate delays before they happen. If you like structure, accountability, and being the person who brings clarity and discipline to complex projects - this role was built for you.
Requirements
- Associate’s degree in accounting or related field (or equivalent experience)
- 3+ years of experience in project billing, accounting, or construction/industrial environments preferred
- Experience with Sage 300 CRE or similar job-cost accounting systems preferred
- Strong Excel and general computer skills
- Comfortable reading and interpreting contracts, purchase orders, and billing terms
- Highly organized and able to manage multiple jobs and deadlines simultaneously
- Detail-oriented with strong ownership and follow-through
- Confident communicator who is comfortable pushing upstream and escalating when needed
- Process-driven and motivated to reduce errors, delays, and unbilled exposure
Responsibilities
- Own the weekly billing cadence across all jobs (T&M, lump sum, progress)
- Prepare, issue, and distribute accurate customer invoices in accordance with contract and PO requirements
- Proactively gather billing inputs including labor, equipment, materials, subcontractors, approvals, and backup documentation
- Identify and escalate missing or unclear billing inputs early to prevent invoice delays
- Track and monitor unbilled labor and costs, identifying aging items and root causes
- Maintain visibility into billing status by job and customer
- Ensure proper job setup, contract entry, and billing configuration in company systems
- Respond to customer questions regarding invoice accuracy and supporting documentation
- Correct or reissue invoices when needed and coordinate internally to resolve issues
- Suggest process improvements that increase billing efficiency and reduce cycle time
Benefits
- Medical with generous company contribution choice of HDHP with HSA or Co-Pay plan
- Voluntary dental and vision insurance
- 401(k) with a company contribution that's immediately vested!
- Paid holidays & PTO
- Long-Term Disability and life insurance options
- For positions that require PPE, we provide reimbursement for steel toe boots and prescription safety glasses.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
