Project Billing Coordinator
About The Position
We are seeking a Project Billing Coordinator to support Distribution utility construction projects by ensuring field work is properly documented and prepared for billing submission. This role works closely with field operations, project management, and Accounts Receivable to coordinate complete, accurate billing-ready job packets This is not an Accounts Receivable role. The focus is on billing readiness, job documentation, and operational coordination. While the primary focus is Distribution, this role may also support Transmission and Substation projects as needed. This role is ideal for someone who thrives in a fast-paced environment, enjoys cross-functional collaboration, and has a knack for managing invoices, reports, and communications with precision.
Requirements
- 2+ years of experience in utility construction billing support, project controls, or operations support
- Strong understanding of Distribution construction work (overhead and/or underground)
- Experience with unit-based or work-order-based billing and job packets
- Ability to work directly with field teams and project managers
- Strong attention to detail and follow-through
- Proficiency with Excel and document management systems
- Experience handling high-volume invoice processing.
Nice To Haves
- Experience supporting Transmission or Substation projects
- Experience with utility billing portals (e.g., ASUS or similar)
- Prior experience working with investor-owned utilities (Oncor or similar)
- Background in project controls or construction operations support
Responsibilities
- Coordinate with field crews, supervision, and project managers to gather billing inputs
- Review and assemble billing-ready job packets (work orders, unit sheets, crew reports, materials, photos, approvals)
- Ensure documentation meets contract and utility requirements before submission
- Partner with Accounts Receivable to submit billing packages through client billing portals
- Track billing status, rejections, and resubmittals and help resolve issues
- Support job closeout and reduction of unbilled work backlog
Benefits
- Operations-focused role (not accounting or collections)
- Direct impact on cash flow and project performance
- Opportunity to support Distribution as well as other Lines of Business
- Stable utility construction environment with growth potential
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
