Project Billing & AP Coordinator

Vantage MedTech•Olathe, KS

2d•$60,000 - $70,000•Onsite

About The Position

Vantage MedTech is a dynamic and growing organization specializing in end-to-end design and manufacturing services for cutting-edge medical technologies. From concept to commercialization, we support innovations that treat heart failure, cancer, stroke, gene therapy, and many more! Our mission is to deliver high-quality products and outstanding services through innovation, collaboration, and integrity. We are looking for passionate professionals ready to make a global impact on patient care. If this is something you aspire to, we would like to talk with you! This is a Project Billing & AP Coordinator role. As Project Billing Coordinator you will spend approximately 50% of your time performing day-to-day data-entry related to billable time, preparation of bi-weekly and monthly invoices, and assembling supporting documentation for contract billing. Other accounting duties may be assigned on an as needed basis is this aspect of the role. As AP Coordinator, you will spend approximately 50% of your time overseeing the accounts payable process, managing vendor relationships, ensuring accurate and timely payments, working cross functionally with manufacturing and technical services personnel and processes, and performing general ledger (G/L) reconciliations. The Accounts Payable Accountant will have a strong background in accounts payable, an eye for detail, and experience working with PO purchasing and receiving processes, or similar experience.

Requirements

Minimum 3 years of experience in Project Biling or comparable role. Experience in the Engineering/Manufacturing industries will enhance success in this role.
A minimum of 3 years of experience in accounts payable including at least 2 years in a senior or lead role with G/L or other reconciliation responsibilities.
Excellent knowledge of Microsoft Suite; particularly Excel; Pivot and VLOOKUP
Experience with NetSuite or other ERP or SAP system is highly valued.
Strong analytical and organizational skills, attention to detail, and ability to meet deadlines required
Ability to multi-task and communicate effectively with all levels of management
In-depth understanding of process flows, internal controls, and general business acumen
Ability to work independently and manage multiple tasks in a fast-paced environment.
Strong communication skills and the ability to work collaboratively with internal teams and external vendors.
Ability to handle confidential and sensitive information with discretion.
Displays a positive mindset
Associates degree or higher or equivalent work experience

Nice To Haves

Knowledge of or experience with sales taxes a plus!

Responsibilities

Execute day-to-day data entry related to billable time
Generate client invoices and prepare invoice packages for Project Manager review and submission to clients
Organize and monitor flow of client invoices including obtaining approvals, tracking budgets and identifying inconsistencies
Research unbilled issues to optimize the billing cycle
Coordinate with project set-up as new projects are awarded
Daily processing of AP invoices primarily received from vendors electronically
G/L Reconciliation of selected accounts on a monthly basis
Maintain positive relationship with vendors
Prepare weekly, monthly, or quarterly AP reports as needed for cash flow analysis
Reconcile credit card statements that include billable expenses
Maintain and abide by internal controls and hold others to the same level of compliance
Identify opportunities for process improvements and implement best practices
Other duties as assigned.