Project Billing Administrator

WorleyParsons Ltd•Houston, TX

40d

About The Position

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We're bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now. Summary: To manage the transactional billing process for assigned projects, including project set up, billing, cash management, and reporting/analysis.

Requirements

Detail oriented
Diploma in Accounting preferred
7 years experience in a financial support role (note with no diploma/degree, additional work experience may be required).
Familiar with ERP environments, specifically Oracle a plus.
Advanced Excel skills

Nice To Haves

Engineering, consulting EPC, WPCM and construction project knowledge.

Responsibilities

Under the direction of Project Billing Lead works with Project Accountants and/or Project Managers, reviews Project set up in the Business System; establishes project details, financial plans, rate schedules, customer details, payment plans, multicurrency billing set up
Interprets commercial Billing Terms and conditions, Ensures accuracy of Rate Build Up and reviews with Project Mgmt/Project Accountant at initial project set up.
Ensures proper documentation is in place; files and organizes hard and soft copy documentation.
Ensures current signed contract is in place and credit checks completed where applicable and all amendments are on file.
Project events using proper billing event types and enters data into the business system.
Works with PA and Project team to setup invoicing calendar for all customers and projects (maximising month billings).
Compiles and collates back up documentation for final invoice presentation to client.
Prepares sample customer invoices for review by Project Manager and/or Project Accountant if required and obtains approval for invoice format and detail.
Keeps a register of invoices when distributed to client.
Runs weekly Exception Reports and reviews project revenue recognition.
Resolves issues highlighted in the Exception
Reports for project(s) not generating revenue.
Reviews WIP Reports and conducts WIP report reviews with Project Managers/Project Accountants to ensure prompt invoicing
Where appropriate, contacts clients to ensure invoices have been received, agreed and actioned by client and provides updates to Project Manager/Project Accountant of progress of invoice payments for cash flow purposes.
Reviews Aged Debtors Report(s) and assists in the development of corrective action plans; follows up on outstanding debtors with Project Managers/Project Accountants and clients.
Works with the PA to ensure that billings do not exceed budget limits
Works with Project Teams to ensure all Time corrections and/or AP corrections are made to the project in a timely
Runs system queries and reports as requested.
Responds to routine inquiries on invoicing.