Billing Administrator

Pike Corporation • Webster, TX

9d

About The Position

Position Summary: The Billing Administrator provides administrative, billing, and project support to ensure efficient operation of regional and project office functions. This position plays a key role in maintaining accurate records, supporting project teams, processing billing and job documentation, and assisting with reporting and compliance activities. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced, field-driven environment.

Requirements

• Associate’s degree in Business Administration, Accounting, or related field; or equivalent work experience.
• 2–4 years of administrative, billing, or project coordination experience (construction, utilities, or field operations preferred).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ERP or project management systems (Oracle, Viewpoint, etc.).
• Must be able to follow Company safety rules and all other Company policies.

Responsibilities

• Prepare, process, and review project billing packets, purchase orders, and invoices for accuracy and timely submission.
• Collaborate with project managers and accounting to reconcile billing discrepancies and ensure alignment with contract terms.
• Track job costs, billing milestones, and retainage schedules; support monthly revenue reporting.
• Maintain accurate and up-to-date records of all billing transactions, job files, and supporting documentation.
• Assist with job setup, closeout documentation, and coordination of project submittals and correspondence.
• Maintain project folders, rosters, and compliance documents (insurance, W-9s, union reports, etc.).
• Support onboarding and offboarding processes for project personnel; ensure required forms and approvals are submitted timely.
• Prepare and distribute reports, spreadsheets, and summaries to project and operations leadership.
• Coordinate with HR, Fleet, and Safety teams to support scheduling, equipment tracking, and training record maintenance.
• Support the day-to-day administrative needs of field leadership and project teams.
• Manage incoming communications, purchase requests, and office supply orders.
• Assist in developing and refining administrative processes to increase accuracy and efficiency.
• Uphold confidentiality and ensure compliance with company policies and procedures.
• Other duties may be assigned by supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees