Project Assistant

BDO USA•San Juan, PR

3h•Onsite

About The Position

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams. At BDO, you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. BDO offers flexibility and opportunities for advancement. Their culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world. At BDO, their purpose of helping people thrive every day is at the heart of everything they do. Together, they are focused on delivering exceptional and sustainable outcomes and value for their people, their clients, and their communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in their growth in value with their U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through their global organization. BDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. The ESOP stands as a compelling addition to their comprehensive compensation and Total Rewards benefits offerings. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions. They are committed to delivering exceptional experiences to middle market leaders by sharing insight-driven perspectives, helping companies take business as usual to better than usual. With industry knowledge and experience, a breadth and depth of resources, and unwavering commitment to quality, they pride themselves on welcoming diverse perspectives, empowering team members, having a talented team, celebrating ingenuity and innovation, and focusing on resilience and sustainability.

Requirements

High school diploma
Proficiency in Microsoft Office
Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
Ability to troubleshoot and solve problems

Nice To Haves

Associate’s degree
Two (2) or more years’ experience in a professional office environment
Familiarity with document retention software
Bilingual Spanish

Responsibilities

Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
Proofreads and edits documents and reports
Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
Enters time and expense information into the time entry system for staff when requested
Other duties as required

Benefits

Flexibility and opportunities for advancement
Employee Stock Ownership Plan (ESOP)
Comprehensive compensation and Total Rewards benefits offerings
Annual allocation to the ESOP is fully funded by BDO through investments in company stock
Grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions
Welcoming diverse perspectives and understanding the experience of our professionals and clients
Empowering team members to explore their full potential
Talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunities
Celebrating ingenuity and innovation to transform our business and help our clients transform theirs
Focus on resilience and sustainability to positively impact our people, clients, and communities
BDO Total Rewards