Project Assistant

MP Nexlevel, LLC•Cedar Rapids, IA

About The Position

The Project Assistant assists management in handling office procedures by maintaining records, filing, overseeing budgets, and billing. This position must communicate regularly with their direct supervisor to ensure that these functions are carried out accurately and timely.

Requirements

High School education or GED
Proficient with Microsoft Office applications, including high proficiency with Microsoft Excel
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
Must have the ability to work and communicate effectively with employees and customers
Possess the ability to multi-task and handle a variety of tasks while maintaining strong attention to detail
Must have excellent time management skills and the ability to meet deadlines with accuracy

Nice To Haves

Associate or Bachelor’s Degree
Prior Administrative experience

Responsibilities

Assist Project Manager with coordinating project jobs, schedules and work milestones
Handle all tracking of work orders from job creation to billing
Consolidate redlined maps into billable format
Maintain inventory tracking software
Provide excellent customer service both internally as well to customers and vendors
Troubleshoot and research discrepancies with work orders and inventory
Facilitate relationship and paperwork between MP Nexlevel and subcontractors
Prepare and submit work change orders
Coordinate external and internal correspondence
Safety training as required by position
Paperwork filing and maintenance as needed
Perform other duties as assigned