Project Assistant

DOWL•Reno, NV

About The Position

Why DOWL? DOWL is a top-ranked, multi-disciplined consulting firm with over 60 years of experience in civil engineering and related services. Our in-house expertise spans Civil and Land Development, Construction-Related Services, Transportation and Structures, and Water and Environmental Services. At DOWL, you’re valued. We support your growth, offer great benefits, and foster a culture of integrity, professionalism, and teamwork. Construction Engineering and Inspection Our Construction Engineering and Inspection team plays a critical role in turning plans into reality; safely, on time, and within budget. We understand that successful construction is a team effort, requiring close coordination between owners, engineers, and contractors. Our experts provide full-service construction administration as well as specialized inspection and testing services for a wide range of infrastructure, including roads, bridges, docks, retaining walls, sign supports, and reservoirs. If you're a detail-oriented professional who thrives in the fast-paced, hands-on environment of construction and takes pride in delivering quality results, we invite you to join a team that’s building with purpose and precision. Summary The Project Assistant provides basic assistance to project managers, office managers, and project staff primarily focused on project-related administrative tasks. Project duties may include preparation of meeting agendas and minutes, set-up and maintenance of electronic project files and documentation, preparation and/or review of written correspondence, reports, spreadsheets, schedules, presentation materials, invoices, emails, and contract documents. The Project Assistant likely also assists with office-related overhead and administrative support functions as assigned. The person in this position is expected to exercise a strong work ethic, demonstrate a desire to learn and grow, and have good organizational and communication skills. A Project Assistant is expected to work well with others, absorb and apply constructive criticism, and seek guidance from more experienced members of the team as necessary.

Requirements

Microsoft Office (Outlook, Word, Excel) - Proficient
Projectwise, Newforma, Deltek Vison, Bluebeam, UKG - Basic
Shows basic understanding of technical terms and concepts
Motivated to learn new vocabulary and concepts through self-study and mentoring
May perform editorial review of reports and other documents
Transmits technical documents appropriately
Highly collaborative and proactive team player who functions in a support role on a project team.
Listens effectively, takes direction well, retains information provided, and is motivated to grow skills and keep projects on track.
Communicates clearly and asks good questions.
Plays a supporting role in the on-time submittal of technical work products and deliverables.
Actively develops a basic understanding of work breakdown structures for multiple client types.
Shows eagerness to learn about scope and budgets for several kinds of projects.
Infrequent direct client interaction.
Bachelor's Degree required
Driving is an essential job function or a valid driver’s license is required to support legitimate business purposes.

Responsibilities

Preparation of meeting agendas and minutes
Set-up and maintenance of electronic project files and documentation
Preparation and/or review of written correspondence, reports, spreadsheets, schedules, presentation materials, invoices, emails, and contract documents.
Assists with transmitting, receiving, and filing project information according to data management policy.
Attends project meetings as requested.
Sends reminders about pending deadlines to the project team.
Conducts basic monitoring of financial performance as directed and shares results with other members of the team.
Occasionally supports business development and marketing efforts by compiling data on past projects, teaming partners, and competitors as requested.
May also complete other duties under the supervision of a project manager or marketing staff.
Reads emails, occasionally attends client meetings, listens, and prepares meeting minutes.
Other duties as assigned.