Project Assistant

Research Foundation of The City University of New York•New York, NY

7d•Hybrid

About The Position

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY. Primary Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS Bargaining Unit: No MISSION Children need to spend their most critical years with dedicated, educated, trained, and well-compensated individuals in order to thrive. The New York Early Childhood Professional Development Institute leads the work to establish and implement an early childhood workforce system to ensure funding, standards and competencies, career development resources, qualifications and credentials, professional development (training and strengths-based coaching), and program quality assurance and improvement for individuals who work with young children throughout New York. Housed at the City University of New York, the Institute is a fast-paced, dynamic public/private partnership that is committed to the early childhood workforce across New York State. The Institute is the implementing agency for QUALITYstarsNY. QUALITYstarsNY is New York State’s voluntary 5-Star early childhood quality rating and improvement system. Since its inception, QUALITYstarsNY has focused its evidence-based practices to ensure that young children in participating programs have access to excellence and families can trust the level of quality in the program they choose. Assessment, coaching, professional development, and a wide range of resources are made available to each site, enabling QUALITYstarsNY to support early childhood programs to earn higher star ratings. GENERAL DESCRIPTION Reporting to the Director of Program Operations, this position carries out the day-to-day administrative and purchasing operations working closely with internal and external stakeholders.

Requirements

Associate's Degree with 3-5 years of relevant experience in a fast-paced, high-volume, office setting OR Bachelor’s Degree with 2-3 years related experience in a fast-paced, high-volume, office setting
Intermediate level user, Microsoft Excel
Strong written and oral communication skills
Ability to work with diverse groups and individuals in a professional and respectful manner
Ability to work at QSNY’s office in midtown-NYC with a 70% onsite-remote schedule
Ability to manage and prioritize a high volume of invoices and communications to completion
Strong critical and analytical thinking skills
Meticulous attention to detail and highly organized
Demonstrated strong interpersonal communication skills with a variety of internal and external stakeholders
Desire to contribute to project planning and effectively communicate priorities
Strong ability to use technological tools and platforms to effectively manage complex data systems, including Microsoft Office (intermediate skill level using Excel)

Responsibilities

Purchasing Process invoices, and individual reimbursements for payment
Accurately track expenditures across multiple funding sources
Investigate and resolve outstanding items in a timely manner
Monitor processes and systems for accuracy and workflow consistency
Maintain electronic documents, files, and records to provide current and/or historical references to assist with project management
Coordinate logistics for meetings, events, and conferences
Organize and ship resources as requested
Manage inventory and requests for supplies, equipment, and promotional items
Collaborate with other teams to coordinate and streamline processes
Attend staff meetings and trainings as required