Project Assistant (Temp)
About The Position
BMIRH seeks an enthusiastic, motivated Project Assistant to support administrative and coordination tasks of the IMAT project. This is a grant-funded, part-time, temporary position located at the DOHMH office in Long Island City. The candidate will be required to sit in the DOHMH office during work hours (9am to 5pm) and will work up to 2 days a week for an estimated 36 weeks. Minimal travel within the NYC boroughs may be required. This position will report to the Deputy Director of IMAT project within the Research and Evaluation Unit of BMIRH, working in close collaboration with the Director of Research and Evaluation and the Executive Director for Maternal and Child Health as well as other team members, as needed. Broadly, the Project Assistant will be responsible for providing administrative and coordination support to the Project team.
Requirements
- Commitment to furthering infant health, reproductive justice, and health equity
- Exceptional written and verbal communication skills
- Excellent organizational skills and attention to detail
- Experience organizing small- and large-scale, high-level meetings
- Experience in MS Office, including MS Word, Excel, PowerPoint, and Access
- Comfort with a fast-paced, collaborative, interdisciplinary work environment
- Experience handling highly sensitive personal health information and maintaining strict confidentiality protocols, preferable
- Bachelor’s degree
- Employment is contingent upon the successful completion of a background check
Responsibilities
- Training and orientation
- Take required DOHMH CITI training online course
- Receive orientation to BMIRH’s IMAT project and Sudden Unexpected Infant Death (SUID) Surveillance work
- General administrative support
- Provide administrative support for the management of consultants and other IMAT project activities
- Support project implementation plan and tracking systems
- Set up meetings, support creation of agendas, and prepare meeting notes
- Work closely with the supervisor and others to field abstractor queries on data abstraction.
- Coordinate and liaise with the Fund for Public Health (FPHNY) to ensure completion of payment of consultants
- Assist with data entry as requested
- Assist in creation and coordination of IMAT action team
- Assist in developing community action team protocols and in developing foundational documents for community action team recruitment efforts
- Assist in recruitment of community action team members
- Assist in development and dissemination of application materials and invites
- Assist in reviewing applications with team members
- Collaborate with Action Team Facilitator and Executive Director in developing strategic plan and other documents for community action team meetings
- Assist in administrative preparation and meeting follow-up of in-person community action team meetings
- Assist in design and maintain tracking and other documents related to action team membership and meetings
- Maintain updated listservs and governance documents for in-person and virtual meetings
- Prepare, coordinate, submit, and track consultant/temp and vendor (facility/food) invoices across multiple funding streams and ensure payment
- Other duties as assigned to support the overall goals and mission of the department/ organization.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Number of Employees
251-500 employees
