Project Assistant Coordinator (Multiple Vacancies)

Rutgers University•Newark, NJ

29d•$33 - $37•Hybrid

About The Position

Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R's brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways. The New Jersey Small Business Development Center (NJSBDC) Network is the premier provider of comprehensive services and programs for small and mid-sized businesses in New Jersey. Through a network of 10 regional centers and several satellite offices, the NJSBDC offers no-cost one-on-one consulting, training, and resources, empowering entrepreneurs to start, grow, and prosper. Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Project Assistant Coordinator. Reporting to the Senior Program Coordinator SPVR, this position provides support to NJSBDC management for implementing numerous grant deliverable obligations (federal/state/local/private). This position is contingent upon the continuation of grant funding.

Requirements

Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience
Requires two years of relevant experience in a project coordination function, good communication and interpersonal skills, and computer literacy
Requires fluency in areas such as venture capital readiness, small business legal structuring, financial forecasting, tech commercialization, etc., and the ability to apply that knowledge in real time
Requires strong public engagement skills but also working knowledge of complex business and legal topics

Nice To Haves

Two years of relevant experience in project coordination field
Awareness of Canva, Adobe Creative Suite for professional content creation.

Responsibilities

Coordinates program logistics, event setup, contractor management, communications, and data management to effectively implement grant-funded projects and initiatives
Prioritizes work, resolves routine conflicts and issues, prepares and implements administrative guidelines and procedures and provides oversight and facilitation
Provides routine and non-routine information and explanations to leadership and stakeholders
Creates informational materials, as needed
Provides supporting performance reports, analysis, and proposal data upon request
Prepares, processes, and controls records, narratives, reports, and other documents
Schedules, arranges and coordinates design and logistics for events and meetings; and completes other work assigned
May perform functions such as accounting or budgeting

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs

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