Project Administrator

St Johns River Water Management District•Palatka, FL

11h•Onsite

About The Position

The St. Johns River Water Management District is an environmental agency whose work is focused on ensuring a long-term supply of drinking water, and to protect and restore the health of water bodies in the District’s 18 counties in northeast and east-central Florida. Become a member of our team as a Project Administrator while enjoying work-life balance in a professional culture with competitive pay and benefits. This is independent work coordinating complex projects within the Division of Infrastructure and Land Resources and occasionally assisting other divisions and the Executive Office with District financial and procurement-related matters.

Requirements

Project management and delivery
Image capture and redaction software
Automated financial, budget and procurement systems
The use of a variety of computer software programs, including high technical proficiency with Microsoft Excel
Performing complex financial analyses
Oral and written communications
Time management and priority setting
Team building and coordination
Troubleshoot and provide timely solutions to application issues
Develop and maintain effective working relationships with management and staff
Develop, produce and distribute meaningful reports
Analyze and interpret financial data
Communicate in a professional manner and be customer service oriented
Work independently
Multitask
Set priorities
Meet deadlines
A bachelor's degree from an accredited college or university in an accounting or business-related field of study and four years of professional experience.
An advanced degree may substitute for a portion of the required experience.
Professional experience in a related field can substitute on a year-for-year basis for the required college education

Responsibilities

Provide Division of Infrastructure and Land Resources support including review, reporting, forecasting, and analysis. Assist with development and review of annual budgets and five-year plans. Review all Contract Information System (CIS) submissions for scope of work completeness, appropriate funding, external revenue and work with project managers (PMs)in developing/refining procurement actions.
Analyze and monitor projects progress and status by holding monthly Cost and Schedule meetings with PMs to review project work breakdown and cost issues, procurement-related actions, and forecasted spend plans/budgetary needs. Track project milestones and update PM actions in accordance with project workplans, or any corrective actions necessary to maintain project schedules. Identify project issues and maintain project controls to assist PMs. in identifying solutions for maintaining project schedules and budgets.
Budget Development-Prepare division preliminary and tentative budgets using annual and long-term workplans, newly identified projects requiring funding for feasibility, and existing project work breakdown schedules/needs; coordinate with bureau chiefs analyzing administrative and general operating budget needs.
Budget Implementation-Review budget documents, Governing Board agenda items, procurement items and other information associated with financial reporting to ensure appropriate usage of funding. Analyze and review budget usage to evaluate and identify budgetary shortfalls/constraints and prepare budget transfers/amendments as needed, and savings which may be applied to higher priority uses. Communicate with senior management any project schedule shifts/matters that may have budgetary impacts. Prepare and distribute weekly open encumbrance and invoice reports to bureau chiefs and external District customers. Prepare and distribute weekly External Revenue Usage Report for Finance and Budget Offices.
Project Management Software-Set up new project workspaces, update workspaces with revised schedules, planned/actual costs, and other required data. Update, create and run project management software reports.