Project Administrator - AEC Consulting Support
About The Position
As a trusted national architecture/engineering/construction consulting firm, Marx Okubo works with real estate owners, investors and lenders—at every point of the property lifecycle—to evaluate their building projects, solve complex challenges and implement tailored solutions. We value technical proficiency, innovation, dedication and achievement as well as collaboration, both within our organization and in our client interactions. We are currently accepting applications for a Project Administrator with an expected starting hourly rate of $25.00-$27.00/hour, with eligibility for overtime. This is a hybrid role, with Monday and Wednesday in our Denver office, and the other days remote during normal office hours.
Requirements
- High school diploma or equivalent is required. Associate or bachelor’s degree is desired preferably in English, business administration, or related field.
- Two to five years of administrative work experience, preferably in an AEC related field, creating accurate detailed reports
- Excellent verbal and written communication skills to communicate professionally with internal and external parties
- Exceptional proofreading, editing, content reading, and formatting skills
- Proficient with current software and platforms including Microsoft Office 365 (Outlook, Word, Excel, Teams, Dynamics), Box, and Bluebeam
- Ability to master additional software and platforms utilized or adopted by the company including, but not limited to, PlanGrid, FileMaker, and Quire
Nice To Haves
- Our ideal candidate will be successful because they are resourceful, persistent, organized, detail-oriented, flexible, compassionate, accountable, a self-starter, with a passion for knowledge and a high level of emotional intelligence
Responsibilities
- Performs administrative functions of the workflow process and producing detailed, accurate deliverable reports for each project assigned
- Establish and maintain deadlines, understand clients' needs, assist with production of reports, organize and maintain electronic files and folders, and manage data
- Monitor office and breakroom supply inventory, coordinate ordering supplies, assist with organizing and executing office meetings and/or social functions
- Learn and understand variety of reports, understand general scope of work according to contract(s), determine appropriate templates, confirm and publish report deadlines, guide team to remain on schedule
- Enter information into project spreadsheets regarding timeline, work remaining, and payment disbursements
- Create invoices, manage files and folders within formatting guidelines, maintaining updated CRM database.
Benefits
- Marx Okubo is a privately held Employee Stock Ownership Plan firm; employee-owned, we offer internal growth, continuing education, mentor/mentee opportunities, as well as 100% paid health insurance premiums for employee, up to a 30% match on your 401(k) contributions, and competitive compensation.
- Our culture is open to fresh perspectives, curiosity, diversity, and analytical mindsets.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
