Project Administrator

ZGF Architects • New York, NY

3h • $64 - $87

About The Position

ZGF is seeking a Project Administrator to join our team in our New York office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator.
As Project Administrator, you will…
Work collaboratively with project teams, other project administrators, and firm leadership
Prepare, process and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications and certificates of substantial completion)
Route Submittals, RFIs and other documents for issuance and maintain accurate logs
Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
Set up and maintain project files
Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint
Schedule and arrange project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
Arrange domestic and international travel and associated logistics
Accurately route and handle incoming and outgoing calls, email and shipments
Assist with general office and front desk duties as needed to support the administration team, leadership, and office

Requirements

• Bachelor’s degree preferred
• Minimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred)
• Meticulous organizational and filing skills
• Excellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organization
• Able to work independently and efficiently in a competing deadline sensitive environment
• Adept at meeting daily work requirements while maintaining effective work relationships with team members
• Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
• Ability to work in multiple computer programs simultaneously
• Proficiency in Microsoft Office Suite required

Nice To Haves

• Proficiency with Newforma, Bluebeam, Deltek Vision, InDesign or Affinity Designer preferred; AIA Contract Document software experience a plus
• Demonstrated aptitude for learning new software
• Knowledge of architectural/engineering terminology desired

Responsibilities

• Work collaboratively with project teams, other project administrators, and firm leadership
• Prepare, process and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications and certificates of substantial completion)
• Route Submittals, RFIs and other documents for issuance and maintain accurate logs
• Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
• Set up and maintain project files
• Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPoint
• Schedule and arrange project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
• Arrange domestic and international travel and associated logistics
• Accurately route and handle incoming and outgoing calls, email and shipments
• Assist with general office and front desk duties as needed to support the administration team, leadership, and office

Benefits

• ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees