Project Administrator

Boland Trane Associates Inc & Boland Trane Services Inc•Gaithersburg, MD

1d•Hybrid

About The Position

Boland is a leading HVAC and building systems provider serving the DC, Maryland, and Northern Virginia region. We deliver sustainable, energy-efficient solutions to commercial, industrial, and institutional clients. The Project Administrator is responsible for supporting the Sales Team and accomplishing project administrative and fulfillment responsibilities.

Requirements

Bachelor's degree or equivalent combination of education and experience
Must have a minimum of 1 - 3 years of client service and administrative experience
Proficient in MS Office (Word, Excel, Adobe, Outlook)
Professional, resilient, objective, punctual, dependable, flexible, works well unsupervised
Able to multitask, problem solver, deadline oriented, team player, organized, good math skills

Nice To Haves

Construction industry experience
3 years of sales support experience

Responsibilities

General administrative functions to support the sales team
Coordinate and communicate between project teams, clients, vendors, and other departments
Track project milestones and deliverables, ensuring they meet deadlines
Maintain and update project records, files, and databases
Assist with the tracking of project budgets and expenses (billing, claims, etc.)
Procuring all necessary items to support the fulfillment process
Organizing and releasing all equipment to the factory for production
Issuing purchase orders for vendor items, approving invoices for payment, and filing necessary claims for unplanned costs
Process documents for service claims, sales allowances, retrofit, and labor warranty
Cultivate and maintain a good rapport with clients as well as members of other departments
Manage receipt and distribution of Installation, Operation, and Maintenance manuals (IOMs)
Other duties as assigned