Project Administrator (Hilo)

KFC Airport•Hilo, HI

4h•Onsite

About The Position

Bowers + Kubota Consulting is a full-service architectural, landscape architecture, engineering, planning, construction management, and project/program management firm that has been servicing the islands for more than forty years. Recognized as one of the Best Places to Work both nationally and in Hawai'i, we are dedicated to delivering successful projects of superior quality to our clients through teamwork and integrity. The Project Administrator will provide essential administrative support to project teams, ensuring smooth coordination and documentation throughout the project lifecycle. This role is pivotal in maintaining project logs, processing submittals and RFIs, and supporting the Project Manager, Construction Manager, or Project Engineer.

Requirements

Minimum: High school diploma.
2–3 years of administrative experience, preferably in construction.
Proficient in Microsoft Office Suite.
Strong verbal and written communication skills.
Detail-oriented, organized, and able to multitask in a fast-paced environment.
Positive, service-oriented attitude.

Nice To Haves

Bachelor’s degree in business administration, Project Management, or related field.
SharePoint experience is a plus.
Knowledge of Certified Payroll and basic plan-reading helpful.

Responsibilities

Facilitate incoming/outgoing correspondence.
Answer project-related phone calls.
Set up, maintain, and close out filing systems and document logs (electronic and hard copy).
Coordinate and process submittals and RFIs.
Audit Certified Payroll for compliance.
Take and prepare meeting minutes; generate weekly and monthly reports.
Process monthly payment requests.
Maintain office supplies and assist field staff as needed.