Project Administrator

Atlas Excavating, Inc.•West Lafayette, IN

About The Position

Atlas Excavating is built on strong core values, a commitment to generational success, and a relentless pursuit of value to our clients. We thrive on honest communication, continuous improvement, and doing the right thing-every time. Our mission is to change the perception of construction by building with integrity and treating everyone we work with like family. To accommodate continued growth, Atlas is seeking a Project Administrator to support the Project Management team by performing a variety of administrative and accounting functions. Specific responsibilities include: Manage new project set-up procedures including job files, project budgets, and Superintendent information books, coordinate operational job site requirement (utilities, office/trailers, dumpsters), permits, etc. Prepare and issue subcontractor agreements and purchase orders. Manage contracts and order bonds and certificates of insurance. Review and code vendor and subcontractor invoices. Enter change orders and associated invoices, and budget changes. Enter initial schedule of values and prepare billings and lien waivers in accordance with contract terms. Prepare monthly cost-to-complete reports, make necessary changes and prepare packages for monthly cost-to-complete meeting. Assist Project Manager with questions or additional reporting. Prepare and/or update change orders, and time & material reports. Submit weekly certified payrolls, as required. Process job closeout paperwork including, lien waivers, maintenance bonds, DBE forms, etc. Complete special projects.

Requirements

Associate Degree in Accounting or equivalent work experience.
Minimum of two (2) years of construction project administration experience.
Strong attention to detail and organization; enjoys working with numbers.
Ability to multitask and work independently in a fast-paced environment.
Self-motivated with a strong understanding of the importance of deadlines.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office.

Nice To Haves

Preferred experience with Procore, COINS, HeavyBid, HeavyJob, and Bluebeam.

Responsibilities

Manage new project set-up procedures including job files, project budgets, and Superintendent information books, coordinate operational job site requirement (utilities, office/trailers, dumpsters), permits, etc.
Prepare and issue subcontractor agreements and purchase orders.
Manage contracts and order bonds and certificates of insurance.
Review and code vendor and subcontractor invoices.
Enter change orders and associated invoices, and budget changes.
Enter initial schedule of values and prepare billings and lien waivers in accordance with contract terms.
Prepare monthly cost-to-complete reports, make necessary changes and prepare packages for monthly cost-to-complete meeting. Assist Project Manager with questions or additional reporting.
Prepare and/or update change orders, and time & material reports.
Submit weekly certified payrolls, as required.
Process job closeout paperwork including, lien waivers, maintenance bonds, DBE forms, etc.
Complete special projects.