Project Administrator - Construction

Yates Construction•San Antonio, TX

34d•Onsite

About The Position

Located at the project site and reporting directly to the Project Manager, the Project Administrator plays a vital role in supporting the operational and administrative functions of a large-scale construction project. Acting as a key liaison between field teams, subcontractors, and the corporate office, this fast-paced role ensures smooth coordination, compliance, and communication across all project phases.

Requirements

High School Diploma or equivalent
Minimum of three (3) years of experience as a receptionist, administrative assistant, timekeeper, or equivalent customer service-related position
Enthusiastic and able to represent Yates in external events
Proficient computer skills in Microsoft Office including Excel and Word
Ability to multitask and prioritize tasks
Excellent time management skills
Team Player
Highly developed written and verbal communication skills.
Able to plan, organize and prioritize large volumes of work under tight timeframes effectively
Excellent organizational skills and attention to detail.
Builds strong relationships to drive the business forward
Strong interpersonal and communication skills to enable effective communications with all stakeholders
The ability to work constructively in a team environment

Nice To Haves

A certificate or Diploma in Business Administration is preferred
Experience creating and maintaining organizational charts is a plus

Responsibilities

Coordinate with HR and field teams to onboard new employees and subcontractors
Facilitate site access, badging, and orientation logistics
Ensure all personnel meet compliance and safety requirements prior to mobilization
Liaise with safety and training coordinators to schedule required inductions and certifications
Track training records and maintaining up-to-date compliance documentation
Manage daily email correspondence and respond to site-related inquiries
Take and distribute meeting minutes for site coordination and subcontractor meetings
Maintain calendars, schedule meetings, and book site conference rooms
Perform data entry including timekeeping, labor tracking, and daily logs
Prepare reports and maintain accurate records for project documentation
Order and manage site office supplies and equipment
Organize travel and accommodation for project staff and visiting personnel
Support coordination of internal and external site events
Provide administrative assistance to project managers, superintendents, and field engineers
Offer relief coverage for other staff as needed
Demonstrate Yates Core Values and Principles
Follow Yates Code of Conduct
Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
Report all incidents, near hits and hazards to management.
Required to wear and maintain personal PPE.
Advise fellow employees of hazardous situations.
Participate in workplace inspections.
Comply with statutory requirements, including duty of care.
Participate in required and/or assigned training.
Provide suggestions to improve Safety.
Present a mature approach to working safely.
Attend prestart and Safety meetings and contribute.
Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
Other related duties as needed and assigned by the Manager in support of the successful completion of the project.