Construction Project Administrator

Trueline•Westchester, NY

20h•Onsite

About The Position

We are seeking a Construction Project Administrator to join the team in Westchester, NY. This role supports both project management and field operations, helping ensure large-scale residential builds stay on track and organized. It’s a great opportunity for someone who enjoys structure, thrives on detail, and wants to make a real impact behind the scenes. What You’ll Do as the Construction Project Administrator: Prepare, issue, and manage contracts, purchase orders, and change orders alongside the project team Track and distribute submittals and shop drawings, ensuring timely review and approval Support the Senior Project Manager with documentation, scheduling updates, and project status reports Help the Field Superintendent monitor labor, subcontractor manpower, daily reports, and material deliveries Maintain clear, well-organized project files and logs in accordance with company protocols Ensure administrative procedures, internal controls, and contract requirements are followed Coordinate documentation with subcontractors, vendors, and consultants Facilitate communication between field and office teams to support smooth execution Attend project meetings, take and distribute minutes, and follow up on outstanding items Monitor subcontractor compliance on reporting, permits, insurance, and OSHA training

Requirements

3+ years of experience in construction administration or project support
Highly organized with excellent attention to detail
Strong communication skills—written and verbal
Able to manage multiple tasks and shifting priorities in a fast-paced environment
Proficiency with Microsoft Office Suite; familiarity with project management tools (e.g., Procore or similar)

Nice To Haves

Experience in multi-family residential or commercial construction
Knowledge of subcontractor coordination and construction documentation workflows
Understanding of OSHA compliance, permits, and site reporting requirements

Responsibilities

Prepare, issue, and manage contracts, purchase orders, and change orders alongside the project team
Track and distribute submittals and shop drawings, ensuring timely review and approval
Support the Senior Project Manager with documentation, scheduling updates, and project status reports
Help the Field Superintendent monitor labor, subcontractor manpower, daily reports, and material deliveries
Maintain clear, well-organized project files and logs in accordance with company protocols
Ensure administrative procedures, internal controls, and contract requirements are followed
Coordinate documentation with subcontractors, vendors, and consultants
Facilitate communication between field and office teams to support smooth execution
Attend project meetings, take and distribute minutes, and follow up on outstanding items
Monitor subcontractor compliance on reporting, permits, insurance, and OSHA training