Project Administrator

Helix Resources • Donaldsonville, LA

4h

About The Position

We are currently taking applications/resumes for an Project Administrator for the Paincourtville, LA and surrounding area. Experienced preferred but not required. Position Overview The Project Coordinator supports multiple projects simultaneously by handling the administrative, documentation, and coordination tasks that keep projects running smoothly. This position does not manage the field or direct construction activities, but plays a critical role in keeping projects compliant, organized, and on track.

Requirements

• 1–3 years experience in construction administration, project coordination, or similar role
• Strong organizational skills and attention to detail
• Comfortable working with multiple projects and deadlines
• Proficiency with Microsoft Excel, Word, and Outlook
• Ability to follow and enforce processes consistently
• Experience using Procore

Nice To Haves

• Familiarity with construction documents (RFIs, submittals, pay apps, change orders)
• Experience in public-sector or commercial construction
• Experience with SharePoint or document management systems

Responsibilities

• Project Administration Set up and maintain projects in Procore, SharePoint, and internal tracking tools
• Manage project folders, document control, and file organization
• Maintain logs for RFIs, submittals, change events, and contracts
• Process & Compliance Ensure project documentation follows company standards and workflows
• Assist with RFI and submittal routing and approval processes
• Track required documents (insurance, bonds, contracts, closeout items)
• Financial & Contract Support Assist Project Managers with cost tracking, commitments, and change documentation
• Help prepare and organize backup for pay applications and change orders
• Coordinate with accounting to ensure clean handoffs and accurate records
• Communication & Coordination Serve as an administrative point of contact for Project Managers
• Coordinate internally with accounting, operations, and estimating
• Schedule meetings, prepare agendas, and distribute meeting notes when required

Benefits

• Young company with tremendous growth and process embracement
• Clear processes and structured workflows
• Opportunity to evolve processes and workflows for scalability
• Opportunity to grow as the company scales
• Exposure to all phases of construction projects
• Supportive team environment with defined roles and expectations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed