Project Administrator

Allan Myers•Stafford, VA

About The Position

Under the direction of the Project Manager I, II, or Sr. Project Engineer, the Project Administrator provides support to the Project Team. Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors and other parties including regulatory and municipal/state agencies. Conducts all work in accordance with Allan Myers policies, procedures, and programs. Establishes and maintains basic control logs in Contract Management Software including: contact list, contract log, correspondence log, submittal log and owner change order log and performs tasks related to the collection and entry of schedule data required to monitor project progress. Runs and analyzes standardized reports; breaking down or building up data for various purposes according to established Allan Myers procedures including: payroll reports, job cost reports, minority reports. Helps assure that project cost coding and quantity reporting are performed accurately so that the resulting reports are meaningful and correct. Assists in gathering material and subcontractor progress information in order to properly code and track external pay requisitions. Interacts in person, via phone and correspondence with Project Team members, other Allan Myers departments, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information. Identifies the prevailing wage rates for projects and notifies payroll (when applicable). Assists in the invoice approval process. Maintains excellent customer satisfaction levels with external and internal customers. Reviews quantities and related reports for accuracy. Other duties as assigned.

Requirements

High School diploma or equivalent (GED) required
Minimum 1-2 years’ project management administration or construction experience preferred.
Experience with construction applications a plus.
Proficient in Microsoft Office.
Must possess strong written and verbal communication skills.
Must be detail oriented, punctual, and work well within a team.

Nice To Haves

Bachelor’s degree preferred.
Continuing education in construction highly desirable.
OSHA 10-hour certification preferred.

Responsibilities

Provides support to the Project Team.
Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors and other parties including regulatory and municipal/state agencies.
Conducts all work in accordance with Allan Myers policies, procedures, and programs.
Establishes and maintains basic control logs in Contract Management Software including: contact list, contract log, correspondence log, submittal log and owner change order log and performs tasks related to the collection and entry of schedule data required to monitor project progress.
Runs and analyzes standardized reports; breaking down or building up data for various purposes according to established Allan Myers procedures including: payroll reports, job cost reports, minority reports.
Helps assure that project cost coding and quantity reporting are performed accurately so that the resulting reports are meaningful and correct.
Assists in gathering material and subcontractor progress information in order to properly code and track external pay requisitions.
Interacts in person, via phone and correspondence with Project Team members, other Allan Myers departments, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information.
Identifies the prevailing wage rates for projects and notifies payroll (when applicable).
Assists in the invoice approval process.
Maintains excellent customer satisfaction levels with external and internal customers.
Reviews quantities and related reports for accuracy.
Other duties as assigned.