Project Administrator

Apache Industrial•Lowell, MA

10d

About The Position

The Project Administrator manages and oversees multiple administrative projects to ensure efficient, cost effective and professional project operations. You will work closely with multiple Project Managers and project teams. The Project Administrator will oversee activities of other administrative project support staff and ensure completion of tasks. For over thirty years, Apache Industrial Services has met the needs of the petrochemical, industrial and energy sectors by providing superior quality, service and long-term value to our customers. Through our commitment to excellence in our work, a purposeful culture of safety, and the dedication and leadership of our expert craftsmen, Apache is a company that is doing it right. With strategic office locations throughout the US and Canada, we are able to provide efficient and reliable services to our wide variety of customers. At the core of Apache is a belief system that we refer to as #ApachePride. This belief permeates everything we do and from the CEO to the new hire employee that started yesterday; We all understand that the success of our business relies heavily on our hard-working men and women in the field.

Requirements

3+ years of experience of related industry experience
High school diploma or higher
Proficiency with Microsoft Office, particularly Excel.
Excellent organizational and planning skills.
Demonstrate excellent written and oral skills related to proposals and presentations.
Excellent interpersonal skills and the proven ability to work well with all levels of management and staff.
Self-motivated with ability to work independently and in a variety of team settings.
Self-motivated, decisive, with the ability to adapt to change and competing demands.
Proven ability to work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence.
Build and maintain relationships by engaging business leaders to establish credibility, solve problems, build consensus, and achieve objectives.
Must have proven track record of performing or exceeding performance levels.

Responsibilities

Provides administrative and logistical support including meeting arrangements, progress tracking, and documentation.
Apply company quality assurance guidelines and procedures
Manage project documents and files.
Organize and coordinate meetings and assist with presentations.
Work with complex contracts and sub-agreements.
Track and monitor project budgets, workloads and schedules.
Exhibit professionalism with clients.
To provide accuracy and efficiency in project tracking.
Collect and compile employee documentation.
Record and submit various reports to home office and clients.
Data entry for employee time daily to be balanced with gate log/client tracking program.
Maintaining purchasing documentation
Communicate daily with management and customer
Schedule meetings
Breakdown project into doable task and estimate durations
Other duties as assigned.