Project Administrator

Superhero Fire Protection LLC • Westminster, MD

3d

About The Position

At JUDD Fire Protection, our mission is clear: to be the best fire protection contractor in the industry by delivering unmatched service and creating a stable, secure, and fulfilling environment for our team. We’re not just another contractor — we’re a community built on excellence, trust, and a commitment to doing things the right way.

Requirements

• Progress Billing & Schedule of Values (SOV): Expert understanding of AIA (G702/G703) billing, tracking retainage, and managing project milestones.
• Accounts Receivable (AR) Practices: Full-cycle AR management, including invoicing, aging report analysis, and collections.
• Lien Waivers: Knowledge of generating and collecting conditional and unconditional lien waivers.
• Construction Software: Hands-on experience with Procore [https://www.procore.com/], Sage Intacct [https://www.sage.com/], Foundation, or GC Pay.
• Advanced Excel: Ability to use Pivot Tables, VLOOKUPs, and complex formulas for data analysis and reporting.
• MS Office Suite: Proficiency in Outlook (communication) and Word.
• Attention to Detail: High accuracy in managing high-volume invoices, compliance documents, and project files.
• Independence: Ability to work autonomously with strong judgment and initiative.
• Proactive Problem Solving: Capable of resolving discrepancies in billing and collections.
• Communication: Strong verbal and written skills for interacting with project managers, clients, and subcontractors.

Responsibilities

• Invoicing & Billing: Prepare and submit accurate construction invoices, including AIA G702/G703 forms, progress billings, and change orders.
• Collections & Aging: Monitor AR aging reports, follow up on accounts and communicate with contractors to secure payment.
• Document Control: Review and prepare lien releases (waivers) for signatures and ensure compliance with contract terms.
• Payment Application: Accurately post and reconcile daily cash receipts, checks, and ACH payments against specific job cost codes.
• Account Maintenance: Update customer files, manage retainer tracking, and reconcile AR sub-ledgers.
• Collaboration: Work with Project Managers to review billing worksheets and resolve payment discrepancies
• Project Setup: Setup and maintain projects in accounting software.
• Reporting: Attend weekly project meeting with team.

What This Job Offers

• Education Level: No Education Listed