Project Administrator

AHU Technologies•Washington, DC

1d•$60 - $67•Remote

About The Position

Provide PMO support for all project planning activities, including developing, maintaining, and monitoring (status/progress) project schedules; creating and maintaining project documents; coordinating submissions of workstream weekly status reports; developing PMO status reports; preparing status presentations using Microsoft PowerPoint; reporting status to project managers, project leadership, and organization leadership; and organizing project artifacts. Provide quality organization and oversight for all project documents, and maintain all project artifacts, keeping these organized for project team access using Microsoft Teams and SharePoint. Assist in preparing long- and short-range plans that include project plans, resource alignments, coordination of acquisitions, training, communications, transformation management, change management, user acceptance testing, and go-live preparations. Leverage prior experience on large projects, or significant segments of large complex projects, to: Analyze complex project-related delivery dates to create innovative Microsoft Project schedules or Agile Scrum Roadmap Timebox schedules. Align schedules with organization calendars, stakeholder groups, functional workstreams, deliverables, and milestones to deliver the project on schedule. Monitor progress by tracking and reporting on project milestone progress. As required, assist or take responsibility for the analysis, planning, and management activities related to project scope and objectives, including overseeing the RAID (Risks, Actions, Issues, and Decisions) process, the change management process, and the communications process. As required, plan and organize the project’s Steering Committee or other project meetings, including documentation of discussions, actions required, and decisions. Serve as a liaison between project managers and the PMO, facilitating communication. Provide PMO support for all aspects of the project.

Requirements

Bachelor’s degree in Project Management, IT, communications, business, or a related field
Experience managing large, complex IT projects.
Proficiency in Microsoft Office, Teams, SharePoint, Project, Box, and Visio (or equivalent tools)
Proven experience with Agile Scrum project management methodology
Proven experience organizing and maintaining project artifacts in Microsoft Teams (or equivalent) for large, complex IT projects
Proven communication skills, both written and verbal, ability to clearly articulate to audiences.

Responsibilities

Developing, maintaining, and monitoring project schedules
Creating and maintaining project documents
Coordinating submissions of workstream weekly status reports
Developing PMO status reports
Preparing status presentations using Microsoft PowerPoint
Reporting status to project managers, project leadership, and organization leadership
Organizing project artifacts
Maintaining project artifacts, keeping these organized for project team access using Microsoft Teams and SharePoint
Assisting in preparing long- and short-range plans
Analyzing complex project-related delivery dates to create innovative Microsoft Project schedules or Agile Scrum Roadmap Timebox schedules
Aligning schedules with organization calendars, stakeholder groups, functional workstreams, deliverables, and milestones
Monitoring progress by tracking and reporting on project milestone progress
Assisting or taking responsibility for the analysis, planning, and management activities related to project scope and objectives
Overseeing the RAID (Risks, Actions, Issues, and Decisions) process, the change management process, and the communications process
Planning and organizing the project’s Steering Committee or other project meetings, including documentation of discussions, actions required, and decisions
Serving as a liaison between project managers and the PMO, facilitating communication
Providing PMO support for all aspects of the project