Project Administrator - Certified Payroll

Sea Alaska•Seattle, WA

About The Position

The Project Administrator is responsible for preparing and submitting certified payroll for all company projects, managing subcontractor certified payroll compliance through LCP Tracker, and administering all labor compliance documentation. This role also prepares and issues SF1413’s for Sealaska and subcontractors, as well as tracking insurance certificates received by subcontractors and lower tiers. Construction experience, prevailing wage knowledge, and attention to detail are mandatory.

Requirements

Ability to review subcontractor CPRs and identify deficiencies.
Strong organizational skills and high attention to detail.
Clear, professional, and direct communication.
Proficient in Microsoft Office Suite (Word, Excel, and Outlook)
Accuracy and thoroughness in compliance documentation.
Strong follow-up and accountability.
Ability to work independently and manage multiple deadlines.
Professional communication with subcontractors, PMs, and general contractors.
Minimum 3 years of construction industry experience focused on certified payroll, labor compliance, project administration, or related functions.
Strong working knowledge of Davis-Bacon, apprenticeship requirements, and fringe benefits.
Hands-on experience with LCP Tracker (or similar compliance systems).
Knowledge of Dept of Labor Wage & Hour Division Documents and Reporting requirements

Nice To Haves

Associate’s degree in accounting, business administration or a related field - preferred
Certifications: CPP or FPC – preferred
Knowledge of Resident Management Systems (RMS) used by USACE - preferred

Responsibilities

Prepare and submit certified payroll reports (CPRs) for all projects in compliance with Davis-Bacon requirements using LCP Tracker for all project submissions.
Ensure accurate worker classifications, prevailing wage rates, fringe benefits, shift differentials, travel pay, and job coding.
Review apprenticeship documentation and required fringe reports through LCP Tracker where applicable.
Track corrections, resubmissions, and compliance issues until fully resolved, ensuring all updates are reflected in the system.
Collect subcontractor CPRs through LCP Tracker for all active projects.
Review subcontractor CPRs for correct classifications, wage determinations, apprentice ratios, fringe reporting, and overall compliance.
Ensure subcontractors abide by Federal Wage laws per the Davis-Bacon act.
Follow up with subcontractors on any missing, late, or incorrect CPR submissions.
Maintain compliance logs, documentation trails, and support files for audits.
Review field daily reports for Subcontract labor activity.
Communicate noncompliance issues immediately to Subcontractors, and Project Team as needed
Serve as an administrator for LCP Tracker for all projects.
Set up reporting rules and subcontractor tiers.
Monitor daily dashboards and alerts to maintain full compliance.
Maintain thorough and organized electronic compliance records.
Prepare, Track, Update and Submit all SF1413’s for Sealaska, Subcontractors, and Lower-Tier Subcontractors.
Prepare required SF1444 forms as needed
Collect, Track and Audit Subcontract and Lower-Tier insurance certificates by project
Maintain an audit-ready filing system for all CPRs, SF1413’s and Insurance Certificates
Assist PMs and Operations with interpretation of prevailing wage laws, subcontract requirements, and labor compliance obligations.
Other duties as assigned.