Project Administrative Assistant, TRIO Program

PACIFIC UNIVERSITY • Forest Grove, OR

5d • $23 • Onsite

About The Position

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.
Enrollment Management & Student Affairs at Pacific University is dedicated to fostering student development in support of a more just, sustainable, and caring world. Guided by our core values—equity and inclusion, care, community, and learning—we center holistic student wellbeing, cultivate a sense of belonging, and champion equitable practices.
This is a part-time (approx. 20 hours a week), non-benefit eligible position based in-person at our Forest Grove campus. The role is scheduled for the academic year (August through May) at a set rate of $23.00 per hour.
This position is grant-funded; continued employment is renewable and contingent upon the availability of grant funding.
GENERAL DESCRIPTION OF POSITION
Pacific University’s TRIO Student Support Services (SSS) federal grant program supports the success of students who are first-generation, low-income and who have documented disabilities.
The project assistant will report to the director and provide administrative support to the TRIO-SSS staff as well as activity management support to TRIO-SSS student project employees and participants.
The project assistant responsibilities further include coordinating the scheduling of TRIO-SSS advising sessions; assisting TRIO-SSS student workers in their collaborative leadership of project workshops and events; managing day-to-day data input; submitting required expenditure documentation to the Business Office; and, supporting the director and advisor in performing other project functions.

Requirements

• Bachelors degree in any field required, or, with exceptional other qualifications, near-degree completion with a commitment to completing a bachelor’s degree while employed
• Experience advising or mentoring students or young people, which could include peer mentor experience as a student or other student leadership roles
• Evidence of administrative assistance capacities, such as office assistance work, tracking expenditures, working with databases, completing expense forms, and preparing reports
• Demonstrated ability to use Microsoft Office or Google Suite applications, preferably including spreadsheets (or aptitude and willingness to learn)
• Strong organizational skills
• Demonstrated interpersonal skills
• An express interest in supporting first-generation and other underrepresented students, preferably with direct experience of either having worked in or participated in a program similar to TRIO-SSS or another basis for relating to SSS students’ experiences
• Demonstrated ability to work with students of differing cultural backgrounds and identities, especially those who are low-income or first-generation college students.
• Demonstrated ability to work effectively with diverse stake holders to accomplish shared goals and objectives.
• Effective communication skills, written and verbal in English.
• Strong organizational skills.
• Demonstrated interpersonal skills.
• An express interest in supporting first-generation, low-income and disabled students.

Nice To Haves

• Additional Spanish language ability, preferred.

Responsibilities

• Supports the TRIO Director and TRIO Advisor positions.
• Processes budget items and reimbursements in a timely and accurate way.
• Manages multiple schedules.
• Maintains accurate records, evaluations and assessments.
• Collaborates effectively with other staff and offices.
• Adheres to appropriate privacy and confidentiality protocols including FERPA.
• Actively participates in TRIO and Pacific University Student Affairs initiatives and activities.
• Works effectively in a team environment.
• Adheres to all requirements within the approved Department of Education grant.
• Performs other duties as assigned.

Benefits

• Generous paid time off (for vacation, holidays—including winter break—and sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Generous retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• On-campus benefits, including free access to our sports facility and library
• Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level