Project Accounting Representative

Haskell•Jacksonville, FL

64d

About The Position

In this role, you will be responsible for processing invoices and subcontractor requisitions for payment by established policies and procedures. You will also be responsible for the entry of owner billings into the accounting system by establishing policies and procedures. Your responsibilities will include: Obtaining proper approval on invoices and requisitions and accurately enter data on a timely basis into the accounting system Obtaining owner invoices from the project manager and ensure accurate entry of data on a timely basis into the accounting system Entering all subcontracts and purchase orders into the accounting system and ensure all forms have been properly executed Communicate any deficiencies to project management Obtaining insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate the need for waivers for inadequate coverage to project management Maintaining detail of insurance coverages through the contract log of the accounting system Maintaining detail of subcontractor notices through the contract log of the accounting system Obtaining appropriate progress and final lien waivers from vendors before payment Communicating the need for additional cost codes to project management Identifying vendor disputes and forward them to project management for resolution Preparing for and assist in audits when required Preparing voucher package for jobs as required Preparing retainage vouchers and obtains approvals upon notification of job closeout from project management Performing other tasks as assigned by the Project Accounting Manager

Requirements

Two-year business or accounting degree or equivalent combination of training and experience
Basic understanding of accounting and auditing procedures and techniques
Knowledge of construction industry procedures related to accounts payable processing
Excellent interpersonal skills and the ability to work as a team player
Proficiency with Word and Excel applications
Ability to communicate effectively, both orally and in writing

Responsibilities

Obtaining proper approval on invoices and requisitions and accurately enter data on a timely basis into the accounting system
Obtaining owner invoices from the project manager and ensure accurate entry of data on a timely basis into the accounting system
Entering all subcontracts and purchase orders into the accounting system and ensure all forms have been properly executed Communicate any deficiencies to project management
Obtaining insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate the need for waivers for inadequate coverage to project management
Maintaining detail of insurance coverages through the contract log of the accounting system
Maintaining detail of subcontractor notices through the contract log of the accounting system
Obtaining appropriate progress and final lien waivers from vendors before payment
Communicating the need for additional cost codes to project management
Identifying vendor disputes and forward them to project management for resolution
Preparing for and assist in audits when required
Preparing voucher package for jobs as required
Preparing retainage vouchers and obtains approvals upon notification of job closeout from project management
Performing other tasks as assigned by the Project Accounting Manager