Project Finance Coordinator

Aston Carter•Minneapolis, MN

5d•$25 - $30•Hybrid

About The Position

The Project Accounting Coordinator provides comprehensive accounting and billing support to project managers from project start-up through project close. This role prepares accurate monthly billing packets, maintains project financial data in the ERP system, manages key compliance items, and assists in resolving billing and compliance issues. The position supports efficient project operations while fostering strong relationships with both internal teams and external customers.

Requirements

Minimum 2+ years of work experience in accounts receivable, billing, or project/finance accounting.
Experience preparing and processing billing and invoicing, including supporting documentation and customer-specific requirements.
Hands-on experience with accounts receivable and billing functions in a professional environment.
Ability to work closely with project managers and support project coordination from a financial and billing perspective.
Proficiency with Excel for organizing, tracking, and analyzing billing and project accounting data.
Experience working within an ERP system to enter, update, and maintain project budgets, contracts, and billing information.
Strong attention to detail and accuracy in financial data entry, document preparation, and billing submissions.
Ability to manage multiple deadlines and submit billing packets and compliance documentation on time.
Clear and professional communication skills for interacting with internal teams and external customers.
Problem-solving skills to assist in resolving billing disputes and compliance issues.
Understanding of basic accounting principles related to accounts receivable, billing, and project accounting.

Nice To Haves

Associate degree or equivalent work experience in business administration, accounting, or a related field is preferred.
Knowledge of the construction industry is a plus.
Familiarity with project management processes and project coordination is beneficial.
Experience working with compliance items such as insurance certificates, bonds, preliminary notices, and UCC filings is advantageous.
Exposure to LEAN concepts or other continuous improvement methodologies is helpful.
Ability to build strong, cooperative working relationships and contribute to a positive, team-oriented culture.
Comfort working in a dynamic environment that values both high performance and an enjoyable workplace.

Responsibilities

Provide accounting support to project managers throughout the full project lifecycle, from project initiation to project closeout.
Prepare accurate and complete monthly billing packets, including all required supporting documentation in accordance with customer requirements, contract terms and conditions, and specific contract provisions.
Submit billing packets to customers by specified due dates and upload all required documentation into customer or third-party portals as needed.
Post billing information accurately and timely into the ERP system to ensure up-to-date financial records.
Maintain and update the ERP system with current project budgets, contracts, billing details, and project information as directed by project managers.
Manage project compliance items, including Project Insurance Certificates, enrollment in applicable Wrap-Up Insurance Programs when required, bonds, Project Preliminary Notices, and UCC Filings.
Assist in researching, addressing, and resolving customer billing disputes and compliance-related issues in a timely and professional manner.
Collaborate closely with project managers, accounting staff, and other internal stakeholders to ensure accurate financial tracking and reporting.
Cultivate strong, cooperative working relationships with internal and external customers that reflect and support the company’s core values and consistently meet or exceed customer expectations.
Make day-to-day decisions with careful attention to safety, supporting the health and safety of self and others in all work activities.
Apply LEAN concepts and other continuous improvement methodologies to streamline processes, increase efficiency, and improve the quality and timeliness of accounting and billing activities.
Promote and model the company’s mission and vision in daily work, demonstrating a commitment to high standards of service, integrity, and teamwork.
Use Excel and other office tools to organize, analyze, and report on billing and project accounting data.
Coordinate with project management teams to ensure alignment between project progress, billing milestones, and contractual requirements.