Project Accounting Coordinator
About The Position
We are seeking a highly skilled Project Accounting Coordinator who will support compliance with prevailing wage and CalTrans requirements. This role involves ensuring correct wage classifications, conducting certified payroll reviews, maintaining contract compliance, and documenting DBE requirements. You will coordinate closely with Project Managers and internal teams on all CalTrans-related documentation, ensuring accuracy and timely submission. The role also involves preparing fee proposals, drafting contracts, and ensuring projects adhere to contract requirements.
Requirements
- Experience with prevailing wage and CalTrans requirements.
- Proficient in invoicing and subcontract review.
- Ability to create template proposals and handle change orders.
- Skilled in creating pivot tables and Vlookups in Excel.
- Proficiency in Deltek, BST, or Oracle ERP systems.
Nice To Haves
- 3+ years of experience entering invoices.
- 3+ years of prevailing wage experience.
- 3+ years of CalTrans experience.
- 3+ years of experience drafting contracts and subcontracts.
- 3+ years of experience preparing proposal templates.
- 3+ years of change orders experience.
- Experience working for an engineering or architectural firm with revenue over $150 million.
Responsibilities
- Support compliance with prevailing wage and CalTrans requirements.
- Coordinate with Project Managers and internal teams on labor-related documentation.
- Prepare fee proposals and draft contracts for review.
- Ensure projects follow contract requirements and track amendments.
- Develop WBS structures and Project Authorization forms.
- Assist with processing subconsultant invoices and support project accounting workflows.
- Monitor project financials, including variance, revenue, budgets, and WIP.
- Serve as a liaison between internal teams, suppliers, and clients.
- Conduct pre-bill reviews and participate in monthly project review meetings.
- Support Business Operations with budget performance analysis and recommendations.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
