Project Accounting Coordinator
About The Position
As a Project Accounting Coordinator, you will play a crucial role in preparing fee proposal templates, drafting contracts and subcontracts for review, ensuring projects adhere to contract language and requirements, and developing Work Breakdown Structures (WBS) and Project Authorization forms. You will assist project managers with processing subconsultant invoices and monitor project financials, including variance, revenue, budgets, and work-in-progress (WIP). You will serve as a liaison between internal staff, suppliers, and clients, conduct pre-bill reviews, and participate in monthly project review meetings. Your analytical skills will be utilized to assist Business Operations with project budget performance analysis.
Requirements
- 3+ years of experience entering invoices, drafting contracts and subcontracts, and preparing proposal templates.
- 3+ years of experience in change orders.
- Experience working for an engineering or architectural firm with revenue over $150 million.
- Ability to create pivot tables and Vlookups in Excel.
- Proficiency in Deltek, BST, or Oracle.
Nice To Haves
- Experience with Deltek VantagePoint.
- Part of an ERP implementation, preferably Vantagepoint.
Responsibilities
- Prepare fee proposal templates and draft contracts and subcontracts for review.
- Ensure adherence to contract language and requirements, and manage project amendment documentation.
- Develop Work Breakdown Structures (WBS) and Project Authorization forms, including budgets and client invoicing requirements.
- Assist project managers with the processing of subconsultant invoices through the project accounting system.
- Monitor project financials, including variance, revenue, budgets, and WIP, and follow up on revenue variance issues.
- Serve as a liaison between internal staff, suppliers, and clients, communicating effectively on behalf of Project Managers.
- Conduct pre-bill reviews with Project Managers as necessary.
- Participate in monthly project review meetings and collaborate with Business Operations teams.
- Assist Business Operations with analysis of project budget performance and provide recommendations for financial improvement.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
