Senior Coordinator, Project Accounting

WSP • Meridian, ID

1d

About The Position

WSP is currently initiating a search for a Senior Coordinator, Project Accounting. The candidate may work out of any WSP US office. Provides basic level professional support to a project team and/or other Project Accountants, assisting with reviewing project charges for accuracy, cost transfers, updating funding as needed, project budgets, and ensuring that all project data is current. Generates accurate and concise documentation regarding infrastructure/transportation/professional services projects within Oracle, providing pre-billing information for project manager and/or project accountant review, and are accountable for reviewing and providing QA/QC on invoices and ensuring compliance with the contract. Ensures that responsibilities are delivered and adhered to with a level of quality that meets or exceeds acceptable industry standards, supporting the delivery of future-ready solutions to clients. Your Impact Partner with other Project Accountants and Project Managers to perform project accounting support functions under general supervision related to the collection, recording, and allocation of project costs and revenue; profit and loss calculations, budget vs. actual cost, and assisting with providing project financial performance and profitability to project/program management. Respond to routine questions regarding the activities described above. Under general supervision, create, set-up, and/or close-out project accounts in Oracle, assisting with reconciling overall project payables and receivables to project budgets. Perform basic accounting tasks related to managing project contract revenue, billing events, billing transaction exceptions, reporting, and updating budgets as needed when contract modifications or budget changes arise. Assist project accountants and project teams in resolving data entry problems; facilitate processing of documents and expenditures. Under the direction of a project accountant, revise invoices and make appropriate adjustments to project expenditures such as splits or transfers and perform Oracle maintenance to include bill rate adjustments. Maintain quality control standards and procedures for generating accurate and precise project-related financial records using Oracle, spreadsheets, and software. For assigned projects, apply learned accounting expertise relating to project resources, labor and expenses, investigating project variances and submitting variance reports to management. Assist with verifying contract and change order characteristics, including reading and interpreting contract language, method of compensation, modifications, purchase orders, and subcontract/consultant terms. Assist with ensuring draft invoices from subcontractors and/or billing are accurate based on the contract requirements; and, under general supervision, obtain Project Manager documentation, approvals, and signatures prior to working submitting the invoice to the client. On assigned projects, identify and record unpaid contract billings, following up on any delinquent accounts receivable and/or unbilled costs. Respond to requests for more detail from clients, investigate all project expenses not billed to clients. Attend project-related meetings regarding the current status of project financials, problem projects and following up on any identified actions as discussed. Remain current in latest project accounting principles, processes, and subject matter. Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures. Perform additional responsibilities as required by business needs.

Requirements

• High School Diploma or GED.
• At least 5 years business experience, preferably in Accounting, Billing, Accounts Receivable, or Accounts Payable.
• Basic ability in accounting principles, practices, and methods and their application to project work-related issues.
• Possess an analytical mindset with an ability to exercise sound independent judgement in evaluating situations and making decisions with financial implications to the company.
• Capable organizational and communication skills, strong attention to detail.
• Capable self-leadership with attention to detail, accuracy, multi-tasking, and prioritization of responsibilities in a dynamic work environment.
• Ability to work independently with minimal supervision, as well as part of a team to meet business objectives.
• Data entry skills and very strong attention to detail.
• Experience with Microsoft Office (Excel and Word).
• Familiarity with accounting and bookkeeping software.

Nice To Haves

• Familiarity with Oracle preferred (but not required).

Responsibilities

• Partner with other Project Accountants and Project Managers to perform project accounting support functions under general supervision related to the collection, recording, and allocation of project costs and revenue; profit and loss calculations, budget vs. actual cost, and assisting with providing project financial performance and profitability to project/program management.
• Respond to routine questions regarding the activities described above.
• Under general supervision, create, set-up, and/or close-out project accounts in Oracle, assisting with reconciling overall project payables and receivables to project budgets.
• Perform basic accounting tasks related to managing project contract revenue, billing events, billing transaction exceptions, reporting, and updating budgets as needed when contract modifications or budget changes arise.
• Assist project accountants and project teams in resolving data entry problems; facilitate processing of documents and expenditures.
• Under the direction of a project accountant, revise invoices and make appropriate adjustments to project expenditures such as splits or transfers and perform Oracle maintenance to include bill rate adjustments.
• Maintain quality control standards and procedures for generating accurate and precise project-related financial records using Oracle, spreadsheets, and software.
• For assigned projects, apply learned accounting expertise relating to project resources, labor and expenses, investigating project variances and submitting variance reports to management.
• Assist with verifying contract and change order characteristics, including reading and interpreting contract language, method of compensation, modifications, purchase orders, and subcontract/consultant terms.
• Assist with ensuring draft invoices from subcontractors and/or billing are accurate based on the contract requirements; and, under general supervision, obtain Project Manager documentation, approvals, and signatures prior to working submitting the invoice to the client.
• On assigned projects, identify and record unpaid contract billings, following up on any delinquent accounts receivable and/or unbilled costs.
• Respond to requests for more detail from clients, investigate all project expenses not billed to clients.
• Attend project-related meetings regarding the current status of project financials, problem projects and following up on any identified actions as discussed.
• Remain current in latest project accounting principles, processes, and subject matter.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Benefits

• WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED