Project Accountant

Caracas Construction Corporation•Ludlow, MA

7d•$38•Onsite

About The Position

Project Accountant Job Summary: The Project Accountant provides essential administrative support to the CFO, ensuring efficient project financial management, oversee financial aspects of construction projects, ensuring accurate financial reporting, maintaining cost control and accurate record-keeping. All members of the accounting team work collaboratively to manage workload and maintain company financial health. This position works closely with our Project Managers to perform cost analyses, review purchase orders, and to create and monitor all contracts. The goal is to ensure that all estimated construction costs are tracked and managed. This role requires strong organizational skills, meticulous attention to detail, high level of financial accuracy, and the ability to handle multiple tasks simultaneously.

Requirements

Must love working with numbers all day EVERY day.
Thrive in a fast-paced high volume environment that can change readily, meet critical deadlines, ability to prioritize daily activities, and handle interruptions effectively, action oriented.
Ability to work hands on and independently, as well as part of the accounting /purchasing/estimating/project management team. A team player who enjoys working with others.
Strong work ethic, effective written and verbal business communication skills.
Ability to maintain confidentiality of financial information.
Understand and explain a construction WIP Schedule, experience with WIP (Work-In-Progress), percentage of completion (Overbilling/Underbilling).
Strong computer skills, be proficient in accounting software, proficient with all Microsoft Office related products, specifically Excel - Intermediate or Advanced skills. PDF editing software experience - Adobe or Bluebeam preferred.
Strong analytical capability, follow-through, problem solver, manage time, produce high quality work, show quality in everything you do, active learner.
Positive attitude and with the ability to communicate effectively both in writing and orally.
Ability to act with discretion, judgment confidentiality and adjust quickly to changing priorities.
Excellent math, financial, and analytical skills, strong analytical and problem-solving ability, calculate mathematical extensions, and the capacity to interpret data and make recommendations.
Communicate with people at all levels of the company - from business owner to field employees. Must possess the ability to adapt to different personalities, management styles and team composition's.
Comply with (and actively promote) all Safety Policies and procedures including reporting all accidents incidents and near misses to ensure adherence to our Number One Core Value - Safety, First in everything we do.
Bachelor's degree in accounting.
Ten Years' accounting experience.
In-Depth knowledge of construction cost accounting and related financial procedures.
Working knowledge of Generally Accepted Accounting Principles (GAAP)
Must possess a valid unrestricted Driver's License.
Ability to operate a keyboard, telephone and other standard office equipment.
Must live within driving distance of Ludlow, MA.

Nice To Haves

CPA license preferred, but not required
Maybe required to obtain notary status.
Experience with estimating software a plus.

Responsibilities

Manage project budgets and financial records
Monitor project expenses and revenue
Prepare and analyze financial reports
Perform financial analysis to identify trends and areas for improvement
Provide recommendations to optimize project profitability
Maintain organized project financial records
Ensure proper documentation of financial transactions and project-related paperwork
General Ledger maintenance
Verify subcontractor and vendor invoices for accuracy
Processing of invoices
Prepare vendor check-run processing activities
Mail checks
Assist with subcontractor administration and purchase order payment processing procedures
Monitor/maintain insurance certificates for subcontractors
Ensure all invoices have proper approval and supporting documentation
Match vendor invoices with delivery slips and purchase orders utilizing company's ERP software and data base management system
Verify quantities, prices, and vouchering for data entry into a job cost system
Research vendor statements, phone calls, identify discrepancies, and assist with credit card charge research and reconciliation
Accountable for all vendor project documentation
Data entry backup
Assist with the preparation and submitting client contract invoices accurately and on time
Follow up on outstanding payments
Resolve billing issues
Receive and process payments
Preparation of deposits
Process paperwork for new employees and enter relevant information into the payroll system
Assist, review and correct wage computations and other payroll data to identify and resolve discrepancies
Enter employee's time records
Calculate wages and deductions, entering data into financial reporting software
Process multi-state weekly payroll, including check printing, reconciliation and distribution
Generate and issue employee paychecks, statements of earnings and deductions inhouse
Manage payroll tax deposits, reporting and reconciliations
Prepare and submit weekly certified payroll reports to governmental agencies
Maintain and update payroll records, including exemptions, transfers and resignations
Handle employment verifications, garnishments, IRS levies and other payroll related compliance matters
Communicate with employees regarding any questions or discrepancies
Various HR functions for new hires
Multi-State union payroll compliance and job costing
Track project cost, including labor, materials, equipment, receipts and invoices
Identify cost overruns and implement cost-saving measures
Collaborate with project managers to develop cost estimates for new projects
Verify expense reports submitted by project personnel
Oversight of job cost reporting and various management reports as needed
Conduct research on suppliers, vendors, and subcontractors as needed
Assist in obtaining quotes and proposals for project-related services
Mange project cash flow to meet financial obligations
Forecast cash needs and coordinate with the finance department
Organize and file financial documents, contracts, and project-related paperwork
Ensure proper documentation of project communications and decisions
Act as a liaison between the Project Accountant and project teams
Handle routine inquiries and communications as directed
Assemble financial data to all external agencies and corporations as required to all levels of bonding, insurance, financing and governmental pre-qualifications
Accurately enter financial data into accounting software
Filing
Maintain project-related files and documents in an organized manner
Record storage
Perform other clerical administrative support duties as requested and special projects as needed
Equipment maintenance cost reporting and handling vehicle registrations
Handle miscellaneous tasks and responsibilities (Clerical, Estimating and Project Management) as assigned by the Project Accountant and management from time to time to meet the ongoing needs of the organization, responsible for answering phones
Manage calendars, schedule meetings and coordinate appointments
Perform clerical tasks for multiple sister entities: real estate brokerage, rental property management and land development
Develop and maintain strong relationships with vendors and suppliers
Serves as back up for PM weekly reporting
Work overtime as required to complete time-sensitive tasks