Project Accountant

Socotec•Coral Gables, FL

About The Position

This position is fully responsible for the project set up and billing process, including responding to client/internal management inquiries and verifying employees’ chargeable time; Provide assistance and support to the collections team in conducting collection efforts and achieving team objectives. The Project Accountant will report directly to the Director of Finance and will involve a variety of business functions, including but not limited to: Set up new projects promptly, including entering approved budgets and billing terms from contract/proposal documents Maintain accurate billing folders for all projects, including source documents, expenses, consultant invoices, and monthly invoices Prepare and review monthly invoices using Electronic Invoicing (EI) software, ensuring completeness of materials sent to clients and monitoring costs, accruals, and overages Coordinate approval and processing of sub-consultant and sub-contractor billing Communicate regularly with Project Managers (PMs) and Principals-in-Charge (PICs) regarding financial status, contract modifications, change orders, and client invoicing requirements Identify and pursue opportunities to maximize client billing with PIC or Division Leader approval Research and resolve unbilled issues to optimize billing for each period Collaborate with Accounting to reconcile variances during cash application and assist with collection efforts as needed Prepare special project analyses and provide year-end audit support, including research and reconciliation Perform all other duties as assigned by your supervisor or manager

Requirements

Bachelor’s degree in Accounting or Finance
Experience with project accounting and cost tracking
Intermediate to advanced computer literacy, including experience in word processing, spreadsheets, and accounting software
4+ years experience in billing and receivables, preferably in A/E or construction environment
Knowledge of standard contract terms, including hourly, lump sum, and not-to-exceed and how they are applied in the billing process
Ability to thrive in a fast-paced, high-demand environment
Strong business partnering ability
Excellent communication and interpersonal skills
Team-first mindset with a proactive, problem-solving approach
Ability to work independently, take initiative, set priorities, and see projects through to completion
Knowledge of the project structure in a client/consultant business environment

Nice To Haves

Experience with Deltek software is a plus

Responsibilities

Set up new projects promptly, including entering approved budgets and billing terms from contract/proposal documents
Maintain accurate billing folders for all projects, including source documents, expenses, consultant invoices, and monthly invoices
Prepare and review monthly invoices using Electronic Invoicing (EI) software, ensuring completeness of materials sent to clients and monitoring costs, accruals, and overages
Coordinate approval and processing of sub-consultant and sub-contractor billing
Communicate regularly with Project Managers (PMs) and Principals-in-Charge (PICs) regarding financial status, contract modifications, change orders, and client invoicing requirements
Identify and pursue opportunities to maximize client billing with PIC or Division Leader approval
Research and resolve unbilled issues to optimize billing for each period
Collaborate with Accounting to reconcile variances during cash application and assist with collection efforts as needed
Prepare special project analyses and provide year-end audit support, including research and reconciliation
Perform all other duties as assigned by your supervisor or manager