Project Accountant

Gensler • New York, NY

18d • $70 - $85

About The Position

Your Role As a Gensler Project Accountant, you will manage the full lifecycle of assigned projects from contract review and billing setup to invoicing, reporting and accounts receivable. You will be successful in this role because you are highly organized, detail-oriented and passionate about ensuring the financial health of projects. Working in close partnership with Design Managers and project teams, you will help ensure our work is not only exceptional in design, but also financially sound. What You Will Do Review project contracts and establish appropriate billing terms and invoice formats Interpret financial data in contracts and billings and accurately convey them Collaborate with Design Managers, Clients, and Consultants to discuss billing or financial issues Prepare and process invoices in accordance with contractual terms and monthly accounting deadlines Manage sub-consultant Purchase Orders and invoicing through Coupa Retrieve and match reimbursables expenses to invoices where necessary Follow-up with Clients on Accounts Receivable Maintain and monitor project-specific budgets, backlog and financial reports to ensure project financial health. Meet regularly with Design Managers and Studio Directors to review billing, unbilled labor and collection matters Prepare journal entries and reconcile balance sheet accounts Develop an understanding of the firm’s accounting software so that you are seen as an expert and a resource to staff Cross-train and work closely with team members so that we function as a cohesive and high performing team Assist the team with any ad-hoc projects and financial analysis as needed

Requirements

• 2+ years’ experience in Project Accounting and Sales Ledger
• Associate’s Degree in Finance, Accounting, Business Management or similar
• Highly organized, detail oriented with a high level of accuracy
• Experience of dealing with international currencies, exchange rates and understanding of VAT
• Well written with excellent verbal communication skills
• Must be able to prioritize and meet deadlines
• Proactive, able to work effectively in a team environment and problem solve
• Proficient in Excel, experience with Deltek and/or Coupa software a plus

Nice To Haves

• Experience in Architectural and Engineering industry or a professional services firm preferred
• Proficient in Excel, experience with Deltek and/or Coupa software a plus

Responsibilities

• Review project contracts and establish appropriate billing terms and invoice formats
• Interpret financial data in contracts and billings and accurately convey them
• Collaborate with Design Managers, Clients, and Consultants to discuss billing or financial issues
• Prepare and process invoices in accordance with contractual terms and monthly accounting deadlines
• Manage sub-consultant Purchase Orders and invoicing through Coupa
• Retrieve and match reimbursables expenses to invoices where necessary
• Follow-up with Clients on Accounts Receivable
• Maintain and monitor project-specific budgets, backlog and financial reports to ensure project financial health.
• Meet regularly with Design Managers and Studio Directors to review billing, unbilled labor and collection matters
• Prepare journal entries and reconcile balance sheet accounts
• Develop an understanding of the firm’s accounting software so that you are seen as an expert and a resource to staff
• Cross-train and work closely with team members so that we function as a cohesive and high performing team
• Assist the team with any ad-hoc projects and financial analysis as needed

Benefits

• comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off
• 401k
• profit sharing
• employee stock ownership
• twice annual bonus opportunities
• reimbursement for certain professional licenses and associated renewals and exam fees
• reimburse tuition for certain eligible programs or classes

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees