Project Accountant

Knickerbocker Group Inc•Boothbay, ME

About The Position

Knickerbocker Group is seeking a Project Accountant to join their team of employee-owners! This position will serve as the primary resource to the Controller by supporting the timely processing of vendor invoices, billing administration, reconciliations, and additional accounting and administrative tasks as required. Excellent time management and customer services skills, exceptional attention to detail, and the ability to maintain strict confidentiality and meet all project and financial deadlines are fundamental requirements of the role. Primary Duties and Responsibilities: ACCOUNTS PAYABLES Ensure all vendors are compliant with required paperwork. Set up new vendors in the accounting system. Update and maintain the compliance database. Assist with the annual Compliance Workers Comp Audit. Assure vendor relationships optimize support of field operations. Support the A/P process by downloading, organizing, scanning, and entering vendor bills into Acumatica ERP accounting software. Maintain workflow to ensure vendor bills are entered and approved in a timely manner for payment and for billing. Maintain a weekly Set-to-Pay list of requested payments to vendors from Project Managers. ACCOUNTS RECEIVABLES + BILLING Serve as the primary contact on all construction billing and collaborate with team members on all other company billing. Collaborate with Project Managers to draft, review, and finalize T&M invoices for clients to ensure accurate billing. Run reports of job costs for monthly billing of construction projects. Review vendor bills related to job costs to ensure they are properly coded to the appropriate jobs. Organize backup paperwork for AIA billing for larger projects. Issue statements and send invoices as applicable, ensuring that the proper documents are distributed to the correct audience. Seve as primary owner of outstanding A/R. Follow up with Project Leads and contact clients as needed to ensure payments have been received. GENERAL ACCOUNTING & ADMINISTRATION Document and maintain complete and accurate information for financial transactions. Support A/R, A/P, G/L, and client invoicing processes as necessary. Back up other areas of the finance department as needed by accurately and efficiently entering data to maintain receivables, accounts payable and job costing records for overhead expenses. Mail and track lien waivers from vendors for specific projects. Assist Project Managers with vendor payments, billing questions, job costing, and reporting. Complete monthly credit card reconciliation. Assist Controller with account reconciliations and other tasks as assigned.

Requirements

Minimum 3 to 5 years of related AP/AR/Billing, accounting, or financial experience, required. Experience with construction billing strongly preferred.
Coursework in Accounting or Bookkeeping preferred.
Strong working knowledge of accounting principles, standards, and best practices.
Proficiency in Microsoft Office required, including intermediate proficiency in Excel.
Database maintenance experience with HRIS programs & ERP systems.
Strong organizational skills with the ability to prioritize a high-volume workload.
Ability to work well under pressure and meet deadlines in a fast-paced environment.
Exhibits a sense of urgency, understands the importance of month-end closing deadlines.
Positive attitude, teamwork spirit with a willingness to help.

Nice To Haves

Experience with construction billing strongly preferred.
Coursework in Accounting or Bookkeeping preferred.

Responsibilities

Ensure all vendors are compliant with required paperwork.
Set up new vendors in the accounting system.
Update and maintain the compliance database.
Assist with the annual Compliance Workers Comp Audit.
Assure vendor relationships optimize support of field operations.
Support the A/P process by downloading, organizing, scanning, and entering vendor bills into Acumatica ERP accounting software.
Maintain workflow to ensure vendor bills are entered and approved in a timely manner for payment and for billing.
Maintain a weekly Set-to-Pay list of requested payments to vendors from Project Managers.
Serve as the primary contact on all construction billing and collaborate with team members on all other company billing.
Collaborate with Project Managers to draft, review, and finalize T&M invoices for clients to ensure accurate billing.
Run reports of job costs for monthly billing of construction projects.
Review vendor bills related to job costs to ensure they are properly coded to the appropriate jobs.
Organize backup paperwork for AIA billing for larger projects.
Issue statements and send invoices as applicable, ensuring that the proper documents are distributed to the correct audience.
Seve as primary owner of outstanding A/R. Follow up with Project Leads and contact clients as needed to ensure payments have been received.
Document and maintain complete and accurate information for financial transactions.
Support A/R, A/P, G/L, and client invoicing processes as necessary.
Back up other areas of the finance department as needed by accurately and efficiently entering data to maintain receivables, accounts payable and job costing records for overhead expenses.
Mail and track lien waivers from vendors for specific projects.
Assist Project Managers with vendor payments, billing questions, job costing, and reporting.
Complete monthly credit card reconciliation.
Assist Controller with account reconciliations and other tasks as assigned.

Benefits

Comprehensive health coverage: Excellent medical, dental, and vision insurance, with the majority of premiums covered by the company.
Health savings: HSA option available to help you save for medical expenses.
Retirement planning: 401K plan options with an automatic 3% weekly employer contribution after one year.
Security for the unexpected: Company-paid life insurance, short-term and long-term disability, plus optional supplemental life insurance.
Support when needed: Access to our Employee Assistance Program (EAP) for confidential support.
Ownership opportunities: Be part of our Employee Stock Ownership Program (ESOP).
Time to recharge: Generous paid time off, holidays, and a comprehensive parental leave policy.
Invest in your growth: Generous reimbursement for continuing education and professional licensing.
Pet-friendly perks: Employer-sponsored pet insurance to keep your furry family members covered.
Flexibility: Enjoy workplace flexibility to support a balanced lifestyle.