Project Accountant 3

Rooney Holdings Inc. • Oklahoma City, OK

34d

About The Position

The Project Accountant 3 (PA3) holds the qualities and responsibilities of the PA2, as well as a focus on project reconciliation efforts and development and training of the regional accounting workgroup. The position works under direct supervision of the Project Manager, with guidance from the Director of Project Accounting, and assists in the development and execution of the billing strategy of the Project Execution Plan. This position must demonstrate strong organizational and time management skills, strong communication and client service skills, and strong analytical skills while pursuing timely resolution.

Requirements

• Strong computer skills are required. In addition to proficiency in Microsoft Office applications, the ability to learn new programs/systems quickly is essential.
• Comfortable working in a paperless environment; experience working Vista or similar ERP
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions actively and effectively as part of a team
• Demonstrated understanding of various delivery methods and ability to work across multiple projects of various size and complexity
• Proven ability to analyze, identify, and resolve issues with AR and AP timely
• High school diploma or GED
• 4-year bachelor’s degree or relevant Accounting experience
• Minimum 6 years of industry experience

Responsibilities

• Process all material and subcontractor invoices for approval and inputs into the accounting system
• Review subcontractors pay application information, including current contract value, stored materials, owner direct purchasing, and retainage, and communicate irregularities to the Project Manager and Subcontractor as appropriate
• Requests, collects and files partial and final releases of liens
• Tracks and assists with subcontractor insurance compliance renewals
• Request and obtain valid W-9s for new vendors
• Collects and processes Certified Payrolls when required
• Receives and processes payroll for hourly employees
• Assists with onboarding, development, and training for regional accounting workgroup; may be assigned a direct report
• Assists with the project setup process, including but not limited to Job Cost Budgets, and can independently verify Staff Rates, escalation, equipment inclusion/exclusions, etc.
• Assists in the review of owner contracts to identify contractual terms for accounting and billing requirements with the project team and aids in the strategy of meeting requirements in Contract Abstract and Project Execution Plan
• Attends ‘pencil-copy’ meetings with subcontractors and Owners
• Assists with assigned projects’ PSR reviews and meetings
• Routinely performs reconciliation and audit reviews to identify any over/under variances; communicates effectively and pursues resolution
• Works with Project Manager to create and monitor Billing Forecasts and change management; communicates with Owner regarding billings that include agreed upon forecasted cost (Insurances, General Conditions, etc.)
• Prepare and process Owner billings on a schedule of values in accordance with contract requirements and MCC Standards (in ERP)
• Generate billing backup detail and reconcile billings against job cost per MCC Standards
• Prepare Job Cost Corrections as required
• Reviews and provides guidance with NR forecasting to ensure its accuracy with respect to actual cost incurred
• Consistently manages the AP/AR process in VISTA
• Coordinates vendor payments with Corporate AP staff to ensure company policy is followed prior to payment, including adherence to pay-if-paid provisions
• Set up and maintain general, subcontractor correspondence and accounting files in document control system
• Helps maintain records of computer-related equipment and prepares equipment transfers as needed
• Demonstrates understanding of various delivery methods, seeks additional experience with a variety of project sizes and type; works across multiple projects with varying sizes and complexities
• Provide general administrative support to the project team as requested
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

Benefits

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level