Programs and Events Coordinator

City of Melissa•Melissa, TX

7h•$55,764 - $69,705

About The Position

Under general direction from the Parks and Recreation Manager, this position assists in planning, organizing, developing, scheduling, and evaluating recreation, outdoor adventure, wellness, programs, and activities. This position is also responsible for the overall planning and execution of various festivals and events. It coordinates with contractors, sponsors, vendors, volunteers, and staff to ensure each program, activity, or event runs smoothly and efficiently. The position is also crucial in developing and executing marketing strategies to promote Parks and Recreation programs, activities, and events, while assisting in managing social media channels and online presence. Additionally, it assists with preparing and monitoring of special event program permits, contracts, applications, and agreements.

Requirements

Bachelor's Degree in Parks and Recreation, Event Management, Public Administration or any related degree preferred.
Three (3) years increasingly responsible experience, preferably within the public sector OR
An equivalent combination of education, training, and experience that will allow the incumbent to perform the essential functions of the position successfully.
Must possess a valid Class "C" Texas driver's license prior to employment.
Must be able to successfully complete a pre-employment drug screening and background check.
Strong written and verbal communication skills with the ability to convey information clearly and concisely.
Proficiency in creating and editing content for various platforms, including social media, websites, and promotional materials.
Strong experience in event planning and coordination, including logistics and vendor management.
Familiarity with marketing strategies and tactics to enhance event visibility.
Strong organizational skills and attention to detail.
Ability to work under pressure and meet deadlines.
Ability to self-start and take on new challenges.
Proficient in relevant software and tools for communications and event management.
Creativity and innovation in developing engaging and impactful communication materials.
Interpersonal skills for effective collaboration with team members, clients, and external partners.
Adaptability to changing priorities and requirements.
Knowledge of current trends and best practices in communications and event management.

Responsibilities

Assists in planning, organizing, developing, scheduling, and evaluating recreation, outdoor adventure, wellness, programs, and activities.
Assist with preparing and monitoring of special event program permits, contracts, applications, and agreements.
Coordinates the various activities of fitness, recreation and wellness programs including, but not limited to group fitness programs.
Maintain inventory of supplies and equipment, distribute supplies and equipment, assist with ordering supplies and equipment for recreation, wellness, programs, and activities.
Performs community outreach related to community events and activities. Presents program information at a variety of meetings and public speaking opportunities.
Proactively generates content for the City’s Parks and Recreation social media accounts by developing quality copy, graphics, images, and video; gathering news, information, and photos; and collecting information from multiple sources on a timely and continuous basis.
Create and distribute marketing materials; develop and distribute email blasts; assist with division and program related websites and social media platforms.
Promotes activities, services, and programs by determining the best way to present the message and the appropriate media channel(s) to use.
Supports monitoring and response development for citizen inquiries and comments on social media channels and City email.
Assists with special projects and a wide range of communication tasks as needed or assigned.
Collaborate with city departments, local organizations, and stakeholders to conceptualize, plan, and execute diverse events that align with the city's goals and values.
Develop event and program concepts, themes, and objectives that cater to different target audiences and purposes.
Prepare comprehensive program and event plans, including timelines, budgets, vendor coordination, and resource allocation.
Coordinate program and event logistics, including site selection, setup, decorations, equipment rental, and technical arrangements (sound, lighting, etc.).
Liaise with vendors, sponsors, and partners to secure event services, products, and financial support.
Ensure all necessary permits, licenses, and insurance are obtained for each event, adhering to city regulations.
Develop and/or distribute event marketing materials, such as flyers, posters, social media content, and press releases.
Utilize various channels to raise awareness and drive attendance, targeting both residents and visitors.
Plan and implement strategies to enhance the overall attendee experience, considering accessibility, safety, comfort, and engagement.
Address concerns and inquiries from program and event participants, ensuring a positive and memorable experience.
Develop and aid in the management of programs and event budgets, tracking expenses and revenue to ensure financial sustainability.
Seek opportunities for cost savings without compromising event quality.
Conduct post-event evaluations to analyze each event's success, gather feedback from attendees, and identify areas for improvement.
Use insights gained to refine future event planning and execution.
Collaborate with local businesses, community groups, schools, and residents to foster a sense of unity and involvement in city programs or events.
Seek opportunities to align events with the interests and needs of the Melissa community.
Performs related duties, as required.