Programmatic Operations Coordinator

Citi•Irving, TX

About The Position

Financial Reconciliation & Billing: Execute accurate and timely reconciliation of ad tech invoices against delivery reports, purchase orders, and internal financial records. Process billing and payment requests, ensuring all documentation is complete and compliant. Operational Governance & Compliance: Assist in monitoring and enforcing programmatic operational guidelines, policies, and procedures to ensure data accuracy, transparency, and adherence to internal and external standards. Data Management & Reporting: Collect, organize, and maintain programmatic campaign data, including spend, delivery, and performance metrics. Generate routine operational reports using advanced Excel functions to support financial tracking and internal audits. Platform Support & Data Entry: Support the operational setup and maintenance of programmatic campaigns within various platforms, focusing on accurate data entry, campaign naming conventions, and financial tracking parameters. Vendor Coordination: Assist in coordinating with programmatic vendors and internal finance teams to resolve billing discrepancies, gather necessary documentation, and ensure smooth financial workflows. Process Improvement: Identify opportunities to streamline programmatic operational processes related to billing, reconciliation, and data management, contributing to increased efficiency and accuracy. Documentation: Maintain comprehensive documentation of operational processes, billing procedures, and reconciliation steps. Cross-functional Collaboration: Work closely with media strategists, finance, legal, and other internal teams to ensure seamless operational execution and compliance. 0-2 years of experience in digital media operations, finance, or a related analytical role, preferably within programmatic advertising. Passionate about advertising and marketing and curious about new developments in the industry Advanced proficiency in Microsoft Excel, including advanced functions (e.g., VLOOKUP, pivot tables, conditional formatting) for data manipulation, analysis, and reconciliation. Strong financial acumen with a solid understanding of billing, invoicing, and reconciliation processes. High attention to detail and a commitment to accuracy in all tasks. Excellent organizational and time management skills, with the ability to prioritize and manage multiple operational tasks simultaneously. Familiarity with programmatic advertising concepts, platforms (DSPs, SSPs), and the digital media ecosystem is a plus. Strong analytical skills with the ability to identify discrepancies and investigate data anomalies. Effective communication skills, both written and verbal, for coordinating with internal and external stakeholders. Proactive attitude with a desire to learn and contribute to process improvement. Ability to work effectively in a fast-paced, dynamic environment. Experience with financial services processes or systems is a plus. Bachelor's/University degree or equivalent experience

Requirements

0-2 years of experience in digital media operations, finance, or a related analytical role, preferably within programmatic advertising.
Passionate about advertising and marketing and curious about new developments in the industry
Advanced proficiency in Microsoft Excel, including advanced functions (e.g., VLOOKUP, pivot tables, conditional formatting) for data manipulation, analysis, and reconciliation.
Strong financial acumen with a solid understanding of billing, invoicing, and reconciliation processes.
High attention to detail and a commitment to accuracy in all tasks.
Excellent organizational and time management skills, with the ability to prioritize and manage multiple operational tasks simultaneously.
Strong analytical skills with the ability to identify discrepancies and investigate data anomalies.
Effective communication skills, both written and verbal, for coordinating with internal and external stakeholders.
Proactive attitude with a desire to learn and contribute to process improvement.
Ability to work effectively in a fast-paced, dynamic environment.
Bachelor's/University degree or equivalent experience

Nice To Haves

Familiarity with programmatic advertising concepts, platforms (DSPs, SSPs), and the digital media ecosystem is a plus.
Experience with financial services processes or systems is a plus.

Responsibilities

Execute accurate and timely reconciliation of ad tech invoices against delivery reports, purchase orders, and internal financial records.
Process billing and payment requests, ensuring all documentation is complete and compliant.
Assist in monitoring and enforcing programmatic operational guidelines, policies, and procedures to ensure data accuracy, transparency, and adherence to internal and external standards.
Collect, organize, and maintain programmatic campaign data, including spend, delivery, and performance metrics.
Generate routine operational reports using advanced Excel functions to support financial tracking and internal audits.
Support the operational setup and maintenance of programmatic campaigns within various platforms, focusing on accurate data entry, campaign naming conventions, and financial tracking parameters.
Assist in coordinating with programmatic vendors and internal finance teams to resolve billing discrepancies, gather necessary documentation, and ensure smooth financial workflows.
Identify opportunities to streamline programmatic operational processes related to billing, reconciliation, and data management, contributing to increased efficiency and accuracy.
Maintain comprehensive documentation of operational processes, billing procedures, and reconciliation steps.
Work closely with media strategists, finance, legal, and other internal teams to ensure seamless operational execution and compliance.