Program Support Assistant II

County of Kauai

1d•Onsite

About The Position

Independently performs and coordinates a variety of substantive administrative and clerical program support and public contact work of a specialized nature in support of a major program; and performs other related duties as required.

Requirements

A combination of education and experience substantially equivalent to graduation from high school; and one (1) year of clerical experience, and two (2) years of specialized work experience pertinent to that of the department’s programs and activities.
Qualifying Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment including computers, Microsoft Office, and other technologies.
Possession of a valid motor vehicle operator’s license (Hawai‘i Type 3 or equivalent).

Responsibilities

Assists specialists or supervisor with general housekeeping responsibilities
Provides general information to individuals regarding procurement solicitation and application process
Operates computer or mail processing equipment
May oversee a minor component or function of a division or agency
May perform a variety of postal services and package shipping and mailing activities such as sorting, weighing, packaging, delivering, metering, verifying, tabulating, and operating mail processing equipment
May determine correct account, amount, and type of postage and most appropriate shipping and mailing methods
Maintains and monitors cost, financial, inventory, manpower or other specialized reports for evaluative or other control-oriented purposes
Reviews, classifies, and posts expenditures to appropriate accounts
Prepares and processes accounting documents for receivables, expenditures, reimbursements, travel expenses, or deposits
Takes periodic trial balances
Assists in the dissemination of information concerning programs and services
May review timesheets and maintain records of hours worked and leaves of absences
Accepts cash payments for standard fees
Provides written receipts
Reconciles balances
Prepares treasury/deposit receipts for processing
Composes routine correspondence and letters of acknowledgement from general instructions
May assist with group presentations
Performs other related duties as assigned