Program Specialist (MSD)

All Native Group•Blackstone, VA

About The Position

Ho-Chunk Inc. Management Services (HCIMS) is seeking a full-time Program Specialist. The Program Specialist will coordinate all administrative, logistical, and program support for the assigned training program, including classrooms and course materials, travel arrangements, training and support staff, equipment, materials and supplies, and other support requirements to ensure successful delivery of the assigned training program. This position will support Mobile Security Division (MSD), and is based at the U.S. Department of State, Foreign Affairs Security Training Center (FASTC) in Blackstone, VA but could include other training locations within the extended Washington DC area and possible travel outside the area.

Requirements

Seven (7) years of progressively responsible administrative experience.
High school diploma; an Associate’s or Bachelor’s Degree or equivalent experience is preferred.
Strong organizational, interpersonal, oral and written communication skills;
Must be able to work in a collaborative, team environment;
Basic knowledge of and experience with administrative and program management functions;
Working knowledge of MS Office suite and/or other general office applications;
Must hold a valid driver’s license and be willing and able to drive official U.S. Government vehicles up to and including 16 passenger vans.
Must be able to obtain/maintain a SECRET security clearance.

Nice To Haves

Working knowledge of military, law enforcement, and/or Government security operations preferred;
Working knowledge of training course administration/logistics preferred;
Program management experience in a training and/or educational environment preferred;
Knowledge of training and instructional methodologies related to adult learning a plus;
Knowledge of supply and logistics record keeping/management (supply/logistics forms, supplies, materials inventory, and status report preparation) a plus;
Ability to handle multiple tasks simultaneously;

Responsibilities

Supports instruction delivery, classroom preparation, course handouts, and orientation/graduation ceremonies for the assigned training program;
Ensures completion of administrative requirements including: travel orders and arrangements; lodging; scheduling of facilities and instructors; and preparation of equipment/materials;
Supports coordination activities and correspondence involving Program Managers, Registrar/staff, instructors, students and other training program stakeholders;
Supports budget and finance personnel on annual course budget preparation to include funding for student travel and per diem;
Ensures the efficient use of assigned resources;
Assists in database and record management and report preparation, as directed;
Ensures student records, class evaluations/surveys and other class administration documents are collected, maintained, and submitted according to standard operating procedures;
Resolves technical and administrative problems that occur before and during training delivery;
Performs tasks associated with ordering, receiving, unpacking, storing, assembling and issuing supplies, materials and equipment;
Supports vehicle scheduling in preparation for and during training exercises, graduation ceremonies, and at other times when official transportation is needed;
Coordinates vehicle preparation (fuel, oil, tires, cleaning) and usage with the fleet management office;
Operates U.S. government vehicles as necessary in the performance of assigned tasks;
Picks up and delivers official mail and special delivery items;
Escorts un-cleared personnel when necessary;
Assists in class coordination, administrative duties, and practical exercises for other courses as needed within the Program Office;
Employs applicable Department of State security standards and procedures to protect National Security information;
Travels as necessary to other U.S. and foreign training sites, though it is not expected that such travel will exceed 25% of total work time;
Performs other related duties as assigned