Program Specialist, Talent Management

Notion•San Francisco, CA

41d•$130,000 - $150,000•Onsite

About The Position

We're hiring a Program Specialist, Talent Management to help run and continuously improve the programs that grow, develop, and retain Notinos. This role sits within the Talent Management team and partners closely with People Partners. You'll be a goâto operator for our performance management cycle, keep our people programs healthy between cycles, facilitate company onboarding, conduct and synthesize exit interviews, and maintain dashboards that help us measure outcomes and ROI.

Requirements

Program operations. You can run multiâstep processes endâtoâend with precision, communicate status, and escalate risks early.
Analytical orientation. Comfort with people data, pulling structured insights, and telling a clear story with dashboards.
Communication and facilitation. You write clearly, structure enablement content, and are comfortable speaking to groups.
Stakeholder partnership. You build trust with People Partners, Talent Management, managers, and crossâfunctional teams.
Continuous improvement. You find and ship small, highâleverage improvements that compound over time.
Systems thinking and tinkerer. You're curious about how programs connect across the employee journey and partner with others to ship small improvements that make the whole system work better.
2-4+ years in HR, People Operations, or Talent Management, with demonstrated experience running programs or processes.
Experience working with confidential employee data and strong judgment on sensitive topics.
Ability to work from one of our office hubs on Anchor Days and an additional day each week.

Nice To Haves

Engaged with AI tools to work more effectively while still applying personal creativity and judgment to build great programs and experiences.
Experience supporting performance management, onboarding, engagement, or talent review programs.
Familiarity with HR systems and tooling such as Workday, survey platforms, and BI tools; strong Notion skills.
Exposure to change management and manager enablement practices.

Responsibilities

Own execution for performance management moments across the year, including timelines, comms drafts, enablement materials, and stakeholder coordination across People Partners and business leaders.
Maintain core People programs between cycles, ensuring documentation stays current, processes are followed, and improvements are prioritized and shipped.
Facilitate company onboarding: coordinate sessions, track attendance and feedback, and partner with program owners to keep content fresh and impactful.
Conduct exit interviews and synthesize trends into clear insights and recommended actions for Talent Management and People Partners.
Build and maintain dashboards that track program health, adoption, and outcomes; use data to inform experiments and demonstrate ROI.
Partner closely with Talent Management and People Partner teams to land change management and manager enablement content across the company.
Triage requests in the #people-ask Slack channel to ensure they're routed promptly to the appropriate People Partner or TM owner; surface recurring themes and close the loop on resolutions.
Drive crisp, inclusive communications and guides that make it easy for managers and employees to do the right thing.

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