PROGRAM SPECIALIST IV-DOE - 48003093

State of Florida•Tallahassee, FL

21h•Onsite

About The Position

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: Conducts research and ensures ongoing knowledge of current federal and state regulatory requirements and guidance. Reviews, develops, and updates operational procedures in accordance with established policies and guidelines. Trains staff on procedures and keeps staff abreast of changes. Provides technical assistance to stakeholders in developing applications and amendments Completes the technical and fiscal reviews of applications and amendments submitted for funding/approval Prepares fiscal and program status reports and documents for the approval of applications and amendments process. Issues project award notifications (grant award) Maintain records on all grant programs and individual approved projects Replicates federal entitlement allocation schedules using established formulas, timelines, and reporting requirements. Maintain status information on assigned grants and prepare reports as needed. Resolves technical issues related to online grants management systems Assists in the development of automated systems for planning, tracking, and managing assigned grant programs Participates in work groups and special assignments to provide information, technical assistance, support, and training to school districts and agency staff regarding grant and program management. Analyzes policy issues related to use of funds in federal and state grant programs and provides recommendations for actions. Prepares follow-up and response to findings of auditing and monitoring reports related to assigned discretionary and entitlement grant programs. Works collaboratively with other Department units to support the efficient and effective management of assigned grant programs. Performs other duties as assigned. WHO WE’RE LOOKING FOR: This position performs full-performance level work under limited supervision of the Educational Policy Analyst-SES within the Grants Management Service Section, Bureau of Contracts, Grants, and Procurement Management Services, Division of Finance and Operations. The position supports leadership by developing and implementing processes to manage state and federal grant activities. The incumbent provides guidance and technical assistance to unit staff and external stakeholders. The position conducts research, establishes best practices and procedures, and provides statewide technical assistance. In the absence of the supervisor, the position is authorized to make final determinations within assigned areas of responsibility. The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. Attendance is an essential function of this position.

Requirements

Ability to communicate effectively including verbal and written communication
Proficiency in Microsoft Office software, such as Word, Excel, PowerPoint, Access

Nice To Haves

Applicants with experience in the Florida Grants System (FLAGS)
Applicants with budget and accounting experience

Responsibilities

Conducts research and ensures ongoing knowledge of current federal and state regulatory requirements and guidance.
Reviews, develops, and updates operational procedures in accordance with established policies and guidelines.
Trains staff on procedures and keeps staff abreast of changes.
Provides technical assistance to stakeholders in developing applications and amendments
Completes the technical and fiscal reviews of applications and amendments submitted for funding/approval
Prepares fiscal and program status reports and documents for the approval of applications and amendments process.
Issues project award notifications (grant award)
Maintain records on all grant programs and individual approved projects
Replicates federal entitlement allocation schedules using established formulas, timelines, and reporting requirements.
Maintain status information on assigned grants and prepare reports as needed.
Resolves technical issues related to online grants management systems
Assists in the development of automated systems for planning, tracking, and managing assigned grant programs
Participates in work groups and special assignments to provide information, technical assistance, support, and training to school districts and agency staff regarding grant and program management.
Analyzes policy issues related to use of funds in federal and state grant programs and provides recommendations for actions.
Prepares follow-up and response to findings of auditing and monitoring reports related to assigned discretionary and entitlement grant programs.
Works collaboratively with other Department units to support the efficient and effective management of assigned grant programs.
Performs other duties as assigned.

Benefits

State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions (www.myfrs.com)
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Maternity and Parental Leave Benefits
Highly skilled, professional environment