Department of State Program Reporting Specialist

Delaware Nation Industries•Oklahoma City, OK

About The Position

The Program Reporting Specialist is responsible for preparing, reviewing, and submitting accurate, compliant, and timely reports required under government contracts and regulatory frameworks. This role ensures customer satisfaction through Program Office support as well as adherence to contractual, statutory, and agency-specific reporting requirements. The role also supports internal stakeholders with data validation, compliance tracking, and audit readiness.

Requirements

Associate's degree in business administration, Accounting, Finance, Public Administration, or a related field (or HS diploma and additional equivalent experience)
2+ years of experience in compliance reporting, grants management, government contracting, or regulatory reporting
Strong analytical skills with the ability to review and interpret complex data sets
High attention to detail and strong organizational skills
Proficiency in Microsoft Excel and Microsoft Office Suite
Ability to manage multiple reporting deadlines in a fast-paced, compliance-driven environment

Nice To Haves

Advanced Excel skills (pivot tables, formulas, data analysis)
Experience working with ERP or contract management systems

Responsibilities

Prepare, compile, analyze, and submit required recurring and ad-hoc reports for government contracts and task orders
Track reporting deadlines and maintain reporting calendars to ensure all submissions are timely and complete
Validate financial, operational, and performance data for accuracy and consistency
Coordinate with program managers, recruiting team, finance team, and contracts specialists to gather required data
Liaise with government customers to ensure reports meet their evolving needs
Maintain detailed records of submitted reports, approvals, revisions, and correspondence for audit and compliance purposes
Monitor changes in reporting requirements; recommend process updates as needed
Identify opportunities to improve reporting efficiency, data quality, and process automation
Ensure all contractor staff comply with timekeeping requirements, including daily recording of time and acquiring government customer concurrence for invoicing purposes
Keep track of the status of all open positions until filled through communication and coordination with corporate recruiting, HR, Security, and customer program offices