Program/Project Coordinator

Oklahoma State Government•Oklahoma City, OK

6d•Onsite

About The Position

Positions in this job family are assigned responsibilities for coordinating program or project workflows, timelines, and deliverables that align with agency priorities and operational requirements. This includes identifying gaps, barriers, or delays that may delay operational success of the project or program. Position is located in the Executive Division at DRS State Office in Oklahoma City. Essential Functions: Position serves as manager of a major statewide specialized program responsible for the development, coordination, and implementation of Oklahoma’s interpreter certification, accreditation, and registry systems. Position provides program-level leadership to ensure interpreter services are accessible, compliant with state and federal requirements, and responsive to the evolving needs of Deaf, Hard of Hearing, and DeafBlind communities. Must be able to work well with Deaf, DeafBlind, and Hard of Hearing communities and have ASL fluency. Applicant must be willing to perform all job-related travel. Trial period (if applicable) is required.

Requirements

Knowledge of the principles and practices of project management; of federal and state laws and regulations relating to the administration of assigned program or project; of agency and state financial and operational rules and procedures relating to budgeting, purchasing, contracting, grant administration; and of team or group dynamics.
Skill in report writing; in presenting information to individuals at all levels in small to large settings; in editing reports and presentations; in establishing and maintaining effective relationships; and in managing competing priorities within the program or project.
Ability to coordinate activities and resources; to communicate effectively, both orally and in writing; to exercise good judgment in situation analysis and decision making; to plan, direct, monitor, and review work others; to analyze data and apply it effectively to the program or project; and to apply the principles and practices of team dynamics to ensure completion of tasks and the program or project.
Education and Experience requirements at this level consist of a bachelor's degree OR an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience.
Must be able to work well with Deaf, DeafBlind, and Hard of Hearing communities and have ASL fluency.

Nice To Haves

Preference may be given to candidates with experience in budgeting, purchasing, contracting, or other relevant working experience.
Strong organizational, communication, and administrative abilities.
Fluent in American Sign Language.
A master’s degree or equivalent experience.

Responsibilities

Plans, directs, coordinates, or supports the program or project related work activities, tasks, and workflow among program or project staff, vendors, stakeholders, and affected department units.
This may include oversight of the day-to-day progress of the program or project, initiatives, tasks and activities by monitoring the various timelines of the program or project components, the budget and purchasing processes, and other aspects of the program or project to ensure completion dates are met.
Prepares, monitors, assists, or supports the budget and may perform or assist in the purchasing activities for the program or project.
This may include approving claims for payment, reconciliation of invoices or other program or project documents related to the budget.
Works with individuals and groups of people in different roles in the agency, external partners, customers, or vendors to gather, clarify and report information accurately on various aspects of the program or project.
Serves as the liaison to team members, stakeholders, vendors, and affected agency staff.
Maintains a log of questions and concerns about the program or project and provides data and information in response to inquiries.
This may include collaborating with others to solve problems and communicate solutions effectively and clearly.
Prepares or assists in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives, charts, tables, and graphs, to convey the purpose and status of the program or project.
Provides status reports to the manager(s) on the health of the program or project throughout the life cycle.
The reports should include the status, assigned tasks, budget and purchasing activities, identification of any potential risks that would cause delay, and other information required by agency policies, practices, or procedures.
Documents processes and instructions to navigate the workflow of the program or project.
Advises and assists in implementing programs or projects in accordance with department policies and timelines.
Attends team meetings as requested.
Position serves as manager of a major statewide specialized program responsible for the development, coordination, and implementation of Oklahoma’s interpreter certification, accreditation, and registry systems.
Position provides program-level leadership to ensure interpreter services are accessible, compliant with state and federal requirements, and responsive to the evolving needs of Deaf, Hard of Hearing, and DeafBlind communities.
Must be able to work well with Deaf, DeafBlind, and Hard of Hearing communities and have ASL fluency.
Applicant must be willing to perform all job-related travel.

Benefits

Generous state paid benefit allowance to help cover insurance premiums
A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
Flexible spending accounts for health care expenses or dependent care
Employee assistance programs and health and fitness programs
11 paid holidays
15 days of vacation and 15 days of sick leave for the first year
Retirement Savings Plan with a generous match
Longevity Bonus for years of service
5% additional pay for the possession of an appropriate professional certification or licensure
Training opportunities to help meet CEU requirements