Program Project Coordinator

Stanford Health Care•Redwood City, CA

2d•$44 - $57•Onsite

About The Position

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job. Join Our Team as a Program/Project Coordinator in Facilities Construction! Are you ready to make a significant impact at Stanford Health Care? As a Program/Project Coordinator in Facilities Construction, you will play a crucial role in advancing complex projects that support key Facilities Services and enterprise-wide initiatives. In this on-site at Construction offices in either Palo Alto, Redwood City or Pleasanton areas, you will work closely with construction Project Managers and Project Engineers, assisting with meeting scheduling, logistics, document preparation, and action item tracking. Your proactive approach and attention to detail will ensure smooth project execution and timely communication among cross-functional stakeholders. Join us in supporting the success of enterprise-wide initiatives by maintaining meticulous documentation, tracking schedules, and contributing to a high-functioning team environment. The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities operations. Learn more about Facilities Services at: Facilities Services | Stanford Health Care Facilities Construction provides long-range construction and planning services for medium-to-large multi-year capital projects at Stanford Medicine. Facilities Construction oversees medical planning, capital improvement projects, and project delivery alignment with the Stanford Integrated Master Plan. If you are interested in joining Stanford Health Care, please read the job description below and apply online. A Brief Overview Under the direction of the Manager, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.

Requirements

High school diploma or equivalent required.
Two to five years of experience interacting with clients, customers and/or patients in a complex environment.
Extensive knowledge and understanding of hospital and clinic organization preferred.
Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
Possesses an ability to manage multiple changing priorities.
Must be able to take direction and work effectively both alone and collaboratively with others.
Demonstrated ability to independently seek out and obtain information.
Demonstrated ability to exercise good judgment and use discretion in confidential situations.
Excellent written and verbal communication skills required.
Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
Exhibits a professional approach to work including a sense of responsibility for assigned duties.
Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
Demonstrated ability and interest in learning new software programs as required.
Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
Follows safety policies and procedures. Incorporates ergonomic principles in work habits.

Nice To Haves

Bachelors Degree preferred.

Responsibilities

Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.
Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.
Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.
Events Coordinator: Manages events.
Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed – at the right place at the right time.
Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.

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