Program Operations Specialist

CACI International

4d

About The Position

We are seeking multiple detail-oriented Program Operations Analysts to support a program management team with a primary focus on recruiting, onboarding, and talent development activities. This role will play a key part in supporting workforce planning, candidate coordination, and employee experience initiatives, while also providing general program and operational support as needed.

Requirements

• Bachelor’s degree in Business, Human Resources, Management, or a related field with 2–5 years of experience in program operations, recruiting coordination, HR support, or a related role.
• Strong organizational and communication skills are essential, along with the ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

• Experience supporting recruiting, onboarding, or talent development activities is highly preferred.

Responsibilities

• Workforce & Talent Management
• Manage and maintain workforce planning, including roster management, org charts, and staffing forecasts
• Manage recruiting efforts to include candidate tracking, resume review, interviews, and hiring decisions
• Determine staffing needs and manage/coordinate with recruiters and subcontractors to fulfill open positions
• Negotiate both internal (CACI) and external (SUBK) offers, including LCAT alignment, compensation, profit/loss margins and start dates
• Manage onboarding processes for both corporate and VA requirements (e.g., PIV cards, system access)
• Maintain labor category approvals (LCAT/LCV) and compliance
• Team Leadership, Culture & Development
• Provide leadership across geographically dispersed teams supporting multiple VA contracts
• Drive and Manage employee engagement initiatives, including mentoring programs, training sessions, and team events
• Manage compliance with training (VA and corporate) and professional development programs
• Manage internal communications platforms (e.g., Slack) and team collaboration efforts
• Lead performance management processes, including touchpoints, improvement plans (PIPs), and succession planning
• Determine eligibility and administer rewards and recognition programs to promote high performance and retention
• Operations & Program Support
• Maintain program infrastructure, including email distribution lists, government-furnished equipment (GFE), and timekeeping systems (e.g., SubET)
• Manage scheduling, logistics, and program coordination activities
• Ensure compliance with all VA and corporate policies, procedures, and reporting requirements
• Contract & Subcontract Management
• Manage prime contract execution, including modifications, compliance, and performance monitoring
• Develop Rough Order of Magnitude (ROM) estimates and cost proposals
• Lead subcontractor management, including relationship oversight, funding, and procurement-to-pay (P2P) processes
• Coordinate with internal subcontract administrators across multiple contracts
• Negotiate labor categories (LCATs), rates, and subcontractor agreements
• Manage subcontractor hours, forecasts, and status reporting for accuracy and alignment
• Forecasting, Reporting & Performance Management
• Manage hour forecasting and tracking across prime and subcontractor staff
• Lead preparation and delivery of program management reviews (PMRs), including CACI PMRs and VA PMRs
• Establish and manage program metrics, KPIs, and performance dashboards
• Develop and maintain risk management processes, including risk registry and mitigation planning
• Manage deliverable tracking, reporting, and on-time submission
• Implement QA/QC processes with continued improvement and deliver annual quality assurance plans
• Stakeholder Engagement & Communications
• Develop and execute stakeholder engagement strategies, including briefings, roadshows, and offsite events
• Manage CPAR performance evaluations
• Lead program communications, including executive updates, email communications, and marketing materials (
• Develop and Manage enterprise tools (e.g., OneScope) for stakeholder tracking, innovation capture, staffing, onboarding, offboarding and lessons learned
• Program & Financial Management
• Lead financial oversight across multiple VA contracts, including project setup, charge code (project string) management, and billing accuracy
• Develop and maintain invoicing, roster reporting, and associated financial documentation to ensure compliance and audit readiness
• Manage travel, Other Direct Costs (ODCs), and billing processes in alignment with contract requirements
• Oversee and execute rolling forecasts (RFC), budget tracking, and Power BI reporting to support data-driven decision-making
• Direct accounts receivable (AR) and cash management activities to optimize contract financial performance
• Produce and deliver budget reports and financial analysis to VA stakeholders
• Manage corporate and client reporting requirements, including ABC and QSMO reporting

Benefits

• Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
• We offer competitive compensation, benefits and learning and development opportunities.
• Our broad and competitive mix of benefits options is designed to support and protect employees and their families.
• At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees