Program Manager - Neurology

Neurology • Gainesville, FL

1d • $70,000 - $80,000

About The Position

Are you an experienced research administrator and strategic leader ready to make a meaningful impact in academic medicine? The Department of Neurology at the University of Florida College of Medicine is seeking a Program Manager to provide research administration, program oversight, and operational support for the Brain Injury, Rehabilitation, and Neuroresilience (BRAIN) Center and the State of Florida–funded Memory Disorders Clinic (MDC). In this high-impact role, you will drive strategic planning, financial stewardship, program development, and compliance efforts while supporting interdisciplinary research, education, and community outreach initiatives. As a key member of the Department’s leadership team, you will collaborate closely with the McKnight Brain Institute and institutional partners to advance innovative neuroscience initiatives. This position plays a critical role in supporting faculty-led research programs, managing research and state-funded grant budgets and reporting, ensuring regulatory compliance, and translating complex data into clear, actionable communications for diverse stakeholders. You will also provide administrative leadership and oversight for the MDC program, ensuring alignment with statewide dementia initiatives and state grant requirements. The ideal candidate brings substantial experience in academic or research program administration, strong organizational and financial management skills, and a demonstrated ability to lead in a complex academic medical environment. If you excel in strategic thinking, stakeholder engagement, and driving program growth while supporting cutting-edge neuroscience research and public health initiatives, we invite you to apply and be part of a collaborative team advancing innovation in brain health.

Requirements

• A bachelor’s degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience.

Nice To Haves

• Knowledge of contract negotiation and project management
• Knowledge of methods of compiling, organizing and analyzing contracts and protocols
• Ability to keep excellent records of research findings on subjects
• Ability to write standardized operating procedures
• Strong organizational and communication skills
• Flexibility to coordinate events not held during traditional work hours
• Proficient in Microsoft Office and standard computer software
• Experience in biomedical/clinical research, including advanced degrees in relevant field
• Capability to independently identify Center needs and develop recommended solutions
• Experience and skills in public relations
• Experience with web design
• Strong writing skills
• Ability to prioritize assignments based on urgency or deadlines and work cooperatively with other Departments and University staff, as well as personnel at other sites to ensure that all assignments are completed in a timely manner and meet or exceed the standards for quality and performance as established by the Director

Responsibilities

• Support research initiatives, faculty-led programs, and interdisciplinary teams by providing research administration, project coordination, planning support, and compliance oversight.
• Lead public health, education, and community outreach initiatives advancing awareness of brain injury, dementia, and neurological health.
• Facilitate strategic meetings, task forces, advisory groups, and interdisciplinary working groups to align program goals with Department of Neurology and institutional priorities.
• Guide strategic planning, performance tracking, and outcome reporting across research, clinical, and public-facing programs.
• Oversee financial operations for research programs and grants, including budget development, forecasting, monitoring expenditures, and ensuring compliant use of funds.
• Manage reporting requirements for state- and federally funded grants, ensuring accurate, timely, and compliant submission of programmatic and financial documentation.
• Translate complex data, metrics, and outcomes into clear written, visual, and presentation materials for reports, proposals, and stakeholder communications.
• Coordinate and support academic meetings, conferences, and community outreach events, including logistics, contracts, vendor coordination, and onsite execution.
• Provide administrative and operational leadership for BRAIN Center initiatives, strategic priorities, and statewide advisory board activities.
• Support Principal Investigators and program leaders with project planning, milestone tracking, deliverables, invoicing, and sponsor-aligned documentation.
• Identify institutional resources, funding opportunities, and partnerships to advance BRAIN Center and faculty research goals.
• Manage donor relations activities, including proposal development, stewardship reporting, donor cultivation events, and ensuring compliance with donor intent.
• Prepare Center-specific financial and performance reports, including internal summaries and required Board of Governors reporting.
• Coordinate internal Center funding programs, including proposal solicitation, review processes, award administration, and fund stewardship.
• Plan and manage BRAIN Center educational and research-focused events, including workshops, retreats, symposia, seminar series, and CME-accredited programs.
• Manage regulatory submissions and documentation related to Center research programs, including IRB protocols, human subjects approvals, and data access compliance.
• Develop Center-specific communication and engagement materials to support visibility, stakeholder participation, and interdisciplinary collaboration.
• Serve as the primary administrative liaison and official MDC representative to external stakeholders, including state agencies, community organizations, and statewide dementia initiatives.
• Coordinate and submit required reports for state- and federally funded MDC grants, ensuring compliance with reporting timelines and documentation standards.
• Support administrative oversight of MDC-related activities to ensure alignment with state and institutional priorities.
• Co-chair the Mid-Florida Dementia Care & Cure Initiative (DCCI) Task Force, including agenda development, meeting facilitation, and coordination of public education programs.
• Coordinate dementia-focused education and outreach initiatives, including dementia-friendly communication efforts.
• Spearhead UF Health’s sponsorship, planning, and team coordination for the local Walk to End Alzheimer’s, including volunteer recruitment and community engagement.
• Draft letters of support, nomination letters, and official correspondence on behalf of the Department Chair and senior leadership.
• Provide administrative, writing, and coordination support for departmental initiatives and special projects.
• Perform additional administrative, operational, or strategic tasks in support of Department of Neurology priorities.

Benefits

• Low-cost State Health Plans : Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Package including over 10 paid holidays, as well as paid family, sick and vacation leave
• Exceptional Personal and Professional Development Opportunities : Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Manager